The role
Bookkeepers will learn a mixture of payment & receipts tasks and will have their own allocation of bank reconciliations to complete on a monthly basis.
Key deliverables
Payments Tasks
• Data entry of purchase invoices ~50+ per day per person
• Creation and maintenance of supplier records
• Payment of supplier invoices via purchase ledger routine
• Input of “urgent” payments, and creation of BACS payment files ~15 per day
• Maintenance and input of standing invoice and standing payment records
• Responding to supplier and agent queries
• Performance of allocated bank reconciliations.
• Production and checking of Debtors & Creditors reports and aged analyses.
• Weekly reconciliation of purchase ledger clearing account
Receipts Tasks
• Recording and allocating daily cheque receipts ~ 20 per day
• Data entry of sales invoices ~ 15 per day
• Review of rental information entered into Portfolio property system, to check output and to create corresponding link points to Greentree (customer record code, property record code)
• Identify and create credit notes to reflect changes in tenancies
• Fortnightly production and distribution of rent demands
• Responding to tenant and agent queries
• Operation of tenant Direct Debit collection scheme, including setup and maintenance of new instructions, cancelled instructions and initiation and processing of collection cycle four times each month
• Liaising with agents regarding amounts to collect by Direct Debit, and representations
• Performance of allocated bank reconciliations
• Operation and maintenance of tenant deposit scheme; recording receipts, returning deposits, reconciling bank account
• Daily reconciliation of general client bank account
• Monthly reconciliation of Direct Debit clearing account
Person specification
• Good communication skills and high level of attention to detail
Qualifications:
• A Levels (minimum)
Experience
• A good level of experience within a similar level position
Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
