OPERATIONAL PERMANENT CONTROL (OPC) COORDINATOR

Within BNP Paribas Real Estate, the OPC is responsible for the local implementation of the framework of operational permanent control, as well  as of the local identification, measurement and management of operational risks. The OPC Officer performs the first line of defense (LOD1) in relation to business and operational controls and related compliance controls. These controls relate to the prevention of money laundering, corruption, terrorist financing and compliance with international sanctions. The OPC is involved in all BNP Real Estate Business Lines in order to ensure that activities are conducted in accordance with internal procedures and the laws and regulations in force.

The OPC Officer supports the business from front-to-back in the development of risk assessments, risk mitigation, and controls as well as incident investigation/mitigation and procedure management. This includes the implementation and performance of Yearly Risk Control Self Assessments, Investigation Generic Control Plans (GCP’s), performance of assigned OPC controls and Key Surveillance Points (KSP’s), incident analysis and reporting  as well as an active role regarding implementation of applicable policies and procedures.

The OPC Officer shall contribute to the various Governance committees, playing a key co-ordination role assuring that risks are identified, recorded, prioritized, action-plans drawn and followed. 

Main responsibilities: 

Controls:

• Implementation and performance of the controls required by the Compliance LOD1 generic control plans on Financial Security topics (AML-CFT, Sanctions and Embargos), Protection of Interest of Clients, Professional Ethics, Data Protection
• Performance of OPC controls and Financial Security Key Surveillance Points (KSP’s).

Reporting of 1st level Compliance Controls:

• Consolidation of the results of the LOD1 Compliance controls and completion of the reports to the Real Estate Management and the BNP Paribas Group including preparation of presentations for governance committees. 
• These activities require regular exchanges with the Métiers and the Compliance Function.

OPC framework:

• On an international level, the OPC coordinates the implementation, facilitation and reporting of the permanent control system in all its components.
• The permanent control system in order to:
  • Participate in the operational implementation of BNPP Real Estate's permanent control standards and methodologies (Risk mappings, control plans and procedures) and their adaptation if necessary.
  • Coordinate the updating of procedures, risk mappings and completion of quarterly control.
  • ICC (Internal Control Committee)– chair and coordinate meeting.
  • information, reporting, monitoring and closing) and ensures that relevant action plans aredrawn and timely closed.
  • Any other commensurate duties that fall within the employee’s capabilities.
    

Business Continuity: 

• Roll-out and maintenance of business continuity solutions and crisis management in accordance with regulatory requirements defined by BNPP RE.  

Procedure Management

• The OPC Officer ensures that the Group/BL/Function policies and procedures, when applicable/relevant, are duly implemented by the Business.
• Implementation of the data protection framework (application of the General Data Protection Regulation),including:
  • Maintenance of the Register of Processing Activities
  • Performance of privacy assessments on activities/projects
  • Management of data subjects’ requests 
  • Participation in control plans execution 
• Contribution and participation in committees on the data protection framework
• Compilation of data protection indicators
• 1st line of support on data protection topics for local inquiries 
• Referral of topics to the Real Estate Data Office if necessary

Qualifications, experience and soft skills required:

• The ideal candidate will have at least 1 to 2 years’ experience in an Operations or Controls role.
• Excellent written and verbal communication skills.
• Knowledge of KYC procedures is required.
• Knowledge of Data Protection& Real Estate Businesses is desirable.
• Proven ability to engage with colleagues at all levels across an organisation.
• Previous experience of performing and monitoring controls is essential.
• Experience in Risk Assessment is required.
• Good Microsoft Office skills is necessary.
• Must be legally entitled to work full time in Ireland for any employer at the time of appointment.