About BNP Paribas Group:
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporate and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected, and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.
Job Title:
Executive Assistant – COO / Branch Manager
Date:
2024
Department:
COO Office
Location:
Manila, Philippines
Business Line / Function:
ITO
Reports to:
(Direct)
COO / Branch Manager of BNP Paribas Philippines Branch
Grade:
(if applicable)
NA
(Functional)
Number of Direct Reports:
NA
Directorship / Registration:
NA
Position Purpose
Executive Assistant to the Chief Operating Officer / Branch Manager
Responsibilities
Key responsibility is to provide administrative support to COO and management team of our Shared services Center. His/her responsibilities would include managing calendar of COO, scheduling meetings, managing calendar, managing visitors, filing, answering telephones in absence, booking flights and hotels, setting up appointments, creating presentations and liaising with clients and external agencies and other administrative tasks.
Administrative Support:
- Manage the COO’s calendar, scheduling meetings, appointments, and travel arrangements.
- Prepare and organize meeting agendas, take minutes and follow-up on action items.
- Handle correspondence and communication on behalf of the COO.
- Provide administration support to other team members are needed.
Office / Facilities Management:
- Ensure efficient office operations including managing supplies and equipment.
- Oversee the maintenance and organization of office space.
- Monitor and manage office supplies inventory.
Support staff onboarding with HR team
- Monitor onboarding status + badge access creation and delivery through regular meetings with Concentrix and HR teams.
- Monitor availability of OPS hardware requirements (monitors, archives, desk and office supplies) are available and operational prior onboarding.
- Coordinate staff on site onboarding and orientation day
- Plan and coordinate ISPL team leads / SME arrival and stay for training purposes.
- Plan training room access based on training plan and ramp up sequence of each process.
Communication:
- Serve as liaison between the COO and internal or external stakeholders.
- Prepare presentations, reports and briefing materials for meetings and engagements.
The person needs be a competent computer literate, with excellent communication skills (oral and written), should have good organizational skills and needs to be go getter. Prior experience as an assistant is desirable.
Key tasks include ….
• Maintaining confidentiality
• Assisting with any administrative task
• Setting appointments
• Booking hotels, flights,
• Organizing files and paperwork
• Ordering and tracking stationary etc
• Managing projects
• Submitting claims
• Reconciling invoices
• Liaising with clients
• Creating PowerPoint presentations
Technical & Behavioral Competencies
• Taking initiative
• Being self motivated
• Being resourceful
• Being professional
• Good Communication
• Proactive
• Adaptable
• Persistent
• Focused
• Logical thinking
• Attention to detail
• Computer literacy (email, word, PPT, Excel)
Specific Qualifications (if required)
NA
Skills Referential
Behavioural Skills:
Decision Making
Personal Impact / Ability to influence
Ability to deliver / Results driven
Creativity & Innovation / Problem solving
Transversal Skills:
Ability to understand, explain and support change
Ability to inspire others & generate people's commitment
Ability to anticipate business / strategic evolution
Ability to set up relevant performance indicators
Ability to manage a project
Education Level:
Bachelor Degree or equivalent
Experience Level
At least 7 years
Other/Specific Qualifications (if required) - NA
NA
