The Securities Services business of BNP Paribas is one of Europe's leading providers of custody services for securities.
The Luxembourg branch plays a major part in its operations, offering clients high value-added services extending from custody to securities lending, fund administration, performance measurement and ratings, and bond issuance services.
We are currently looking for a:
Private Capital - Fund Domiciliation & Corporate Team Intern (M/F)
CONTEXT AND CHALLENGES
As integral part of Private Capital department at BNP Paribas, succursale de Luxembourg, fund domiciliation & corporate governance services are offered to clients to maintain administrative and legal requirements, to ensure high-level and prompt service delivery being compliant with laws and deadlines, in a context in perpetual changes.
You will join the PC Funds Domiciliation & Corporate Team as an Intern.
WHAT’S YOUR DAY-TO-DAY MISSION?
The tasks entrusted to the Funds Domiciliation & Corporate Intern are diversified:
Key Responsibilities & Expected result area
• Keep track of the status of board minutes on a weekly basis and consolidate the relevant minutes logs.
Classification : Internal
• Take care of the administrative sorting and archiving of documents of the domiciliation team in the compactus.
• Rename and classify electronic documents on the drive for the team.
• Assist the domiciliation & corporate officer during board meetings and take notes.
• Be in charge of the redaction and/or duplication of minutes after the board meetings.
• Be involved in the preparation of quarterly board meetings (e.g. assist in composing board packs per entities, send invitations to board members/auditors/other participants, book meeting rooms in the event of the given meeting is on site).
• Draft emails for requesting or sending files to, inter alia, notaries, lawyers, auditors (tax documents, invoices, signed board meetings minutes…).
• Update every day the documents log (that is a directory of all documents signed by an entity) and the minutes log (recording all board meetings held) under the supervision of the deputed fund & corporate domiciliation officer for his/her review.
• Be involved in the drafting and amendment of memos and procedures for the internal domiciliation processes.
• Collaborate with other teams within the private capital department (e.g., client account managers, KYC team);
• Arrange and collect documents for the board pack preparation, and in relation to the lifecycle of the companies, e.g., incorporation, liquidations, transfer out.
• Be involved in the preparation of general administrative documents (e.g., power of attorneys, acceptance letters, shareholder registers) under the supervision of the deputed fund & corporate domiciliation officer for his/her review.
• Organise team events (after works, team lunches, team activities, etc.).
MISSIONS ARE IMPORTANT, BUT SO ARE THE TEAM AND THE WORK ENVIRONMENT!
Your working environment
Job location: Luxembourg
You will be part of a multilingual and international team.
The employer is a strong Group certified “Top Employer”.
Modern institution with great atmosphere and a modern and dynamic structure.
Benefits of this position?
- This opportunity will offer you :
- Learning
- Skill Building
- Work experience
- Variety of tasks
- Exposure to a fast-growing department
- Opportunity to work in a dynamic yet supportive environment, where high standards are balanced with a positive team spirit
- Daily collaboration with a team of dedicated professionals who value precision, efficiency and mutual support.
WORKING WITHIN BNP PARIBAS MEANS:
- Being part of a solid and committed financial group, where everyone has a role to play in making our society more sustainable and can give meaning to their daily professional lives:
Our commitments and actions for clients and society BNP Paribas
- Taking advantage of a wide range of training opportunities to continually develop your skills and prepare you for the professions of tomorrow, in a constantly changing world
- Broadening your horizons and exploring different jobs throughout your professional life, thanks to the diversity of our activities and our dynamic career management
- Preserving your work-life balance thanks to our flexible working hours, two satellite offices near the Belgian and French borders, and remote work options
- Thriving daily in an environment where it’s great to live and work. Listening to the voices of our employees, we are committed to providing a high-quality work environment based on respect, diversity, inclusion, and a spirit of camaraderie.
ARE YOU OUR FUTURE Funds Domiciliation Trainee ?
Professional experience and/or degree
Currently working towards a degree in a business school or in the field of finance, management, law or administration, you are attracted by the discovery of a dynamic department in which you would play a key role regarding the team’s organization. You have a strong interest in working for banking, private companies, investment funds and you have notions of what private equity is.
Behavioural skills
- Ability to collaborate / Teamwork
- Attention to Detail/Rigour
- Organisational Skills
- Adaptability
- Communication Skills - Oral & Written
- Proactivity
Transversal skills
- Analytical skills
- Ability to manage/facilitate a meeting, seminar, committee, training
- Ability to embody Diversity, Equity and Inclusion within the Group
Techncical skills
- Good knowledge of operational processe
- Good knowledge of offices tools (especially Word, Excel, PowerPoint and Outlook)
- Data analysis
- Legal research
Language skills
Fluent in English, other languages are an asset, particularly French
In a changing world, diversity, equity and inclusion are key values for the well-being and performance of teams. At BNP Paribas, we want to welcome and retain all talents without distinction: this is how, together, we will build the innovative, responsible and sustainable finance of tomorrow.
