General Assistant/Secretarial Support, China Securities

Direct Responsibilities

·        Responsible for receiving visitors, answering all incoming calls, etc to ensure company efficiency and security.

·        Control incoming/outgoing mails, newspaper/parcels and delivery with effective records.

·        Control conference/meeting room booking for clients and colleagues.

·        Responsible for name card/ general company document printing, staff access card (both building & company card with photo) issuance, office supply procurement & delivery.

·        Support for the various needs in maintaining the office premises, furniture, non‐IT equipment.

·        Provide support for inventory of non‐IT assets ensuring procedures in place when purchases are made and assets disposed of and undertaking regular inventory check.

·        Handle business travel related administration for head of department, including but not limited to ticket/ hotel booking, liaising with the vendor, etc.

·        Control the order, delivery and record of non-critical company/ department chop, and perform required annual internal check.

·        Follow up on General Services related expenses billing and prepare the payment accordingly.

·        Take relevant responsibilities and roles for General Services as specific functional department in charge of company security.

·        Support to organize disaster prevention training as a Security Officer for General Services on a regular basis and train the staff how to implement disaster prevention methods correctly.

·        In charge of internal General Services system update.

·        Support as back up Video Officer to perform a daily wellness check, monthly archive check and arrange quarterly maintenance.

·        Provide secretarial support to the Management Office.

·        Perform other tasks as assigned by the supervisor.

·        Permanent Control Aspects

-        Direct contribution to BNPP operational permanent control framework.

-        Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan

-        Comply with regulatory requirements and internal guidelines

-        Contribute to the reporting of all incidents according to the Incident Management System

-        Ensure audit recommendations are resolved within the specific timeline.

Technical & Behavioral Competencies

Specific Qualifications