What is this position about?
Reporting the Head of Global Markets in Australia the Team / Desk Assistant will act as the primary administrative support for the Global Markets and ALM Treasury teams, and provide ad hoc back up support to other senior leaders as required. This position requires good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
Primary Role Responsibilities
Administrative support to the Global Markets and ALM Treasury teams, including:
* Adhoc meeting coordination for the department heads.
* Travel and expense coordination for the team.
* Prepare meeting documentation including Powerpoint presentations and production of meeting minutes when required.
* Collaboration with transversal teams such as IT Help Desk, Corporate Services and Human Resources in relation to team IT hardware and software support / issues, and onboarding of new joiners.
* Coordination and collaboration with Assistants, both locally and regionally.
* Coordinate data gathering to IG missions and other audits.
* Maintain organisational charts for Global Markets and ALMT Treasury
* Update 'weekly whereabouts' report, weekly revenue report and remote working roster.
Coordination of client events, roadshows and visits:
* Produce / update visitor itineraries in coordination with visitor EA/Assistants.
* Organise pitchbook approval and production.
* Liaise with brand and communications, coverage etc.
* Book venues and catering where necessary.
Other contributions
* Back up support to Territory EA / Administration pool, including diary management support for other senior leaders as required.
What is required for you to succeed?
* Attention to detail
* Impeccable conduct
* Planning skills
* Good communicator
* Forward thinker
* Experience in a similar role in Finance, Banking or Professional services
* Higher School Certificate or Equivalent
* Strong Microsoft Outlook skills - calendar, email etc
* Proficient in MS Office: Word, Excel, PowerPoint
Desired knowledge, skill, experience
* Business Administration qualification, desirable
About BNP PARIBAS
As the leading European Union bank, and one of the world’s largest financial institutions with an uninterrupted presence in the region since 1860, BNP Paribas offers a wide range of financial services for corporate, institutional and private investors spanning corporate and institutional banking, wealth management, asset management and insurance.
We passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued and encourage applicants of all backgrounds, including diversity of origin, age, gender, sexual orientation, gender identity, religion applicants who may be living with a disability. We have a number of internal employee networks in place to empower our staff to act and challenge the status quo.
BNP Paribas PRIDE is highly active in favour of the LGBTQIA+ community
BNP Paribas MixCity which fosters better representation of women at all levels of the organization
Ability, the mutual aid network for employees with a disability or a disabling or chronic illness
BNP Paribas CulturAll which celebrates diverse backgrounds
BNP is committed to financing a carbon-neutral economy by 2050. The Group is a founding member of the Net-Zero Banking Alliance and has set up its own Low Carbon Transition Group to support its clients through their energy transitions.
If you require any reasonable adjustments during the recruitment process, please feel free to reach out to us at [1] au.nz.recruitment [at] asia.bnpparibas (dot) com or 9221 3026
