Associate/AVP, Fund Accounting Team

Purpose:

• As part of the Fund Accounting team, they are responsible for the overall production of the Net Asset Valuations (“NAVs”) for single manager, fund of hedge fund & private equity clients in adherence to IFSO client service level documents. NAVs for clients may be produced daily, weekly, monthly, quarterly or annually according to clients’ requirements. The team independently reconcile, review and report on trades, positions, cash and prices, controls general ledger postings and the final NAV review sign off process.

• Assisting with managing and supervising Fund accountants by ensuring adequate training, split of workload between team members, assistance in cases of escalation and general oversight. Ensuring that all team members operate efficiently and adhere to internal procedures, ISAE 3402 II requirements and IFSO best practice and policy. Accountability for team performance, efficiencies and key risk / performance indicators.
• Co-ordinating the NAV preparation process – including review of final trial balances and all underlying portfolio information, accruals and expenses to ensure that information is up to date and complete. Analysing and reviewing movements in the NAV taking into account effects of P&L, side-pockets and hedging on share class/ series NAVs.
• Liaising with the GSO team, prime brokers and investment managers to resolve reconciliation breaks and other NAV related queries on a timely basis.
• Overseeing payments processing and ensure proper controls including call back in place.
• Monitoring the daily/ad-hoc work of the team to ensure client / internal deadlines are met. Handling internal administrative tasks (e.g. KPI, KRI, MI reporting, Sage).
• Demonstrating a very solid knowledge of the fund administration business and common practice
• Managing client audit and due diligence reviews. Co-ordinating the funds’ audit process to ensure completion of audits in accordance with agreed timeframes and timely filing of the AFS & FAR with CIMA (as applicable).
• Co-ordinating the preparation & presentation of Administrator Reports at Fund meetings as required.
• Promoting and maintaining high quality client service. Handling work with clients, fund managers and other third parties (e.g. fund auditors) on daily operational issues in an independent and professional manner). Responding to client enquiries and co-ordinating work with other internal departments.
• Providing assistance on new fund launches, fund restructuring and fund terminations, including coordinating with clients & other internal departments on review of fund documentation & execution of service agreements. Ensuring all necessary onboarding & termination procedures are followed for account openings & closings.
• Working with Client Development team to ensure service level documents are updated and that the various operations teams are able to provide the services to clients in line with the service level documents.
• Tracking the client perception of service delivery and taking action when not satisfactory.
• Communicating service and process changes to clients and working with them to adapt to revised service delivery set-ups.
• Providing information and assisting clients in managing service disruptions or operational outages.
• Actively contributing to product/service development initiatives, evaluating processes to improve efficiency and leading in internal projects as required.
• Contributing to the development of the business’s brand and reputation.
• Oversight of the services provided by GSO team and any external services providers as required.
• Assisting the Head of Fund Accounting to manage the requests from the quality assurance team, operational risk team, internal audit team requests, ISAE audit team etc; and to effectively and timely address any audit points.

Risk and Compliance:

• Ensure the operating model in compliance with regulations, market infrastructure evolution and BNP Paribas internal control rules and meet compliance and regulatory obligations
• Ensure relevant risk migration controls including authentication check and vigilance screening are performed when processing manual instruction as required by the Bank policy and local regulations if applicable

Conduct:

• Adhere to the Code of Conduct and act accordingly internally, when facing clients and providers