Procurement Administrator (12 month FTC)

The role

This role will be responsible for supporting the Procurement Team with undertaking all aspects of supplier on-boarding, across Property Management, Corporate and Residential business lines, through relevant software, and helping to develop the Proactis system to undertake the Pre-Qualification Questionnaire (PQQ) element of the task.  The role will also be responsible for managing the central Procurement inbox and supporting the Procurement Managers with day-to-day activities.

The candidate will have contact with a diverse range of stakeholders across the business, and must have a proactive, flexible, and a ‘can-do’ approach. 

Key deliverables:

•    Manage supplier on-boarding in line with the ‘know your supplier’ (KYS) process

•    Deal with supplier on-boarding change notes undertaking all relevant checks based on spend

•    Deliver supplier on-boarding through Proactis software

•    Prepare responses to emails arriving in central procurement inbox

•    Assists implementation of important activities, processes, functions or relationships

•    Complete administrative tasks as required to include use of systems, filing, inventory management

•    Ensure compliance with all internal procedures and policies; Procurement, Health & Safety, Finance, Compliance, HR

•    Proactive in building relationships with internal clients and responsive and helpful to external clients including suppliers 

Responsibilities

People

•    Share knowledge to colleagues

Systems & Process

•    Identify improvements to business processes within own function

•    Develop Proactis system to enhance supplier on-boarding process

•    Identify areas where current manual processes can be systemised

Person Specification

Essential Qualifications

•    GCSE Level 5 -9 English & Maths

Experience / Skills required 

•    Previous experience in a similar role

•    Good procurement knowledge

•    Excellent English language skills – both written and spoken

•    IT literate – MS Office at intermediate level

•    Knowledge of Proactis, Tramps & Dynamics is desirable

•    Attention to detail 

•    Active team player

We are proud to offer award-winning benefits to support and reward our employees:

•    Health & Leisure: Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 

•    Financial:  Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.