Process and Quality Officer

GROUP BNP PARIBAS

BNP Paribas Group is the top bank in the European Union and a major international banking establishment. It has close to 185,000 employees in 65 countries. In Spain we are more than 5,100 employees within 13 business lines.

CIB

BNP Paribas Corporate & Institutional Banking provides large companies, multinationals and financial institutions with various solutions in the areas of advisory, financing, transactional banking, capital markets, settlement, clearing and custody of securities, asset and fund management services and solutions for corporate issuers. It has 620 professionals in Spain with offices in Madrid, Barcelona, Bilbao and Coruña. The entity has a network present in 56 countries.

ABOUT THE JOB

MISSION

Holding a position as Process and Quality officer you will be part of the HR, Finance and sourcing team and your mission will be the global budget management, PnL control and providing vision and monitoring of CIB IT Spain budget as well as the local IT budgets of the locations under the scope. 

RESPONSIBILITIES

The main responsibilities of the Process and Quality Officer are:

• Budget data collection and reporting to central IT Teams : Direct staff costs, purchases, indirect costs (premises, local functions, others), Direct expenses (HW & SW) & FTE, Cash & P&L view and cost per head follow-up. The collection of data must be at detailed level and per cost center.
• Budget monitoring and reporting for the Head of CIB IT Spain: headcounts, mandays, maintenance, investment, and indirect costs. Bringing added value to the reports from Central Finance. KPI reporting. Tracking Actuals vs Budget (€ and Mandays) and accruals. Reporting issues and forecasts, explaining deltas, and ensuring the quality of the information.
• Serve as a knowledgeable resource and point of contact for budget-related inquiries, being the interface (link) between:
  • Local and EMEA Finance (Accounting, Business Controlling, Performance reporting)
  • IT Developments teams and the Central IT CIO Offices
  • Central CIB IT Q&E   
  • Our customers when producing the budget.
  • Procurement team 

The P&Q Officer at his role will also participate in other important activities: 

• Management and monitoring of the invoices raised by Madrid and Paris IT Cluster as well as the reinvoicing process. She/He must ensure to have the correct beneficiary and the cost center to guarantee an efficient invoicing process.
• IT Sourcing: 

1. She/He receives the purchases requests from the locations, IT managers raises the official Purchase Order which is sent to the vendor in line and following the local Procurement procedures.
2. She/He reports the purchases in the correct CC and Cost nature. 

• The P&Q officer will assess his/her colleagues (IT managers) to report the Purchase orders properly based on the budget. For this he/she will maintain a Golden Source database with the budget and purchasing details. 
• Invoice management: 

1. Accounts receivable: Responsible for raising the invoices on behalf of the CIB IT Spain and the Paris CIB IT when applicable.
2. Accounts payable: He/She will assess his/her colleagues to ensure that the invoices are properly booked (Cost centres, projects, cost natures) and paid in time. 
3. Any special project or requirement related to the EMEA and/or CIB IT Spain financials .

• Design and update the procedures of budget and PnL management for the department.

REQUIREMENTS

• Bachelor’s in business administration 
• At least 5 years’ experience working in Finance environments.
• Experience working in similar positions, preferably on IT environments.
• Spanish fluent
• English fluent
• Knowledge of Accounting standards. 
• Strong domain on MS Office package, with proficiency skills in Excel.
• Knowledge of basic sourcing standards and best practices (Desirable)
• Knoweldge of PowerBI (Desirable)

BENEFITS

• Training programs, career plans and internal mobility opportunities, national and international thanks to our presence in different countries.
• Diversity and Inclusion Committee that ensures an inclusive work environment. In recent years, several employee communities have been created to organize diversity and inclusion awareness actions (PRIDE, We Generations and MixCity).
• Corporate volunteering program (1 Million Hours 2 Help) in which employees can dedicate time out of their working hours to volunteer activities.
• Flexible compensation plan.
• Hybrid telecommuting model (50%).
• 31 vacation days.

Diversity and inclusion commitment

BNP Paribas Group in Spain is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.