Main Job Purpose
To work as part of the Fund Administration and Accounting team providing Private Capital fund administration and accounting services to private capital funds and underlying fund vehicles ensuring that they are fully compliant with the fund documentation, legal and regulatory requirements to which they are subject to, as well as fund valuation and accounting services.
Ensuring that the provision of fund accounting and administration services are aligned with the client SLA’s, all internal and external deadlines are understood and met, and all operational policies, procedures and checklists are followed.
Reporting to the Manager
Key Responsibilities
- Assisting in preparing and analysing monthly, quarterly, bi-annual and annual Financial Statements with supporting documentation.
- Prepare payment instructions accurately for approved invoices, FX transactions, investments, distributions and any other ad hoc payments.
- To assist in preparation of monthly valuations, reconciliations of fund draw downs and distributions, accruals, expenses etc
- Upload invoices in BNP’s propriety workflow management system and maintain accurate data records
- To input double entry bookkeeping to the accounting system, and to assist in the cash reconciliation and management for the Funds
- To assist in preparation of drawdown, equalisation and distribution calculations in accordance with the Fund documentation, as well as liaison with the Investor Relations team regarding the sending of notices to investors.
- To assist in preparation of Fund investor capital statements, Investor IRR calculation as required.
- To assist the Corporate Services team with the preparation of board packs as required for all scheduled and ad hoc board meetings
- To attend client and audit meetings as required in relation to the provision of Financial Statements to investors
- To liaise with various external and internal parties (e.g. client, external auditor, other BNP offices etc) in the day-to-day administration and accounting of the Fund and other custom reporting and projects for specific investor needs
- To provide input in relation to the review and monitoring of existing business process, procedures and checklists to maximise efficiency and productivity in the Private Capital Team.
- Ensure compliance with all relevant internal processes, procedures and controls when discharging your admin and accounting duties, using the appropriate system of platform in order to do so.
Additional Job Requirements
Technical Skills – Essential Requirements
- Proper and effective administration and accounting skills
- Good time management skills
- Good prioritisation skills to deal with a high volume of time sensitive tasks quickly and appropriately
- Sound analytical and problem-solving skills
- Good working knowledge of Microsoft Office Package with emphasis on Excel and Word
Technical Skills – Desired Requirements
- Basic understanding of fund structures and fund cash flows
- Basic understanding of the wider Private Capital industry
Qualifications & Industry Experience – Essential Requirements
- An interest to study towards a relevant qualification
Qualifications & Industry Experience – Desired Requirements
- Prior experience of Private Capital fund administration and fund accounts preparation.
- Experience of working in a multi-national environment.
- Experience of working to tight deadlines and capable of working independently.
- Aware of the necessity to attention to details.
Personal Style – Essential Requirements
- To be a team player and to help and step in to assist other members of the team when required
- Good interpersonal and communication skills and able to deal with various parties both internal and external
- Organised. The ability to manage workload and to meet all deadlines
- Demonstrate motivation and ability to learn new applications and processes
- Good attention to detail
Personal Style - Desired Requirements
- Ability to work consistently to meet client deadlines
Regulatory Requirements
- Complete a minimum of 25 hours CPD training per annum
