We are looking for
General Assistant/Secretarial Support, China Securities
Brand
Location
Shanghai, Shanghai, China
Last update 12.11.2024
Direct Responsibilities
· Responsible for receiving visitors, answering all incoming calls, etc to ensure company efficiency and security.
· Control incoming/outgoing mails, newspaper/parcels and delivery with effective records.
· Control conference/meeting room booking for clients and colleagues.
· Responsible for name card/ general company document printing, staff access card (both building & company card with photo) issuance, office supply procurement & delivery.
· Support for the various needs in maintaining the office premises, furniture, non‐IT equipment.
· Provide support for inventory of non‐IT assets ensuring procedures in place when purchases are made and assets disposed of and undertaking regular inventory check.
· Handle business travel related administration for head of department, including but not limited to ticket/ hotel booking, liaising with the vendor, etc.
· Control the order, delivery and record of non-critical company/ department chop, and perform required annual internal check.
· Follow up on General Services related expenses billing and prepare the payment accordingly.
· Take relevant responsibilities and roles for General Services as specific functional department in charge of company security.
· Support to organize disaster prevention training as a Security Officer for General Services on a regular basis and train the staff how to implement disaster prevention methods correctly.
· In charge of internal General Services system update.
· Support as back up Video Officer to perform a daily wellness check, monthly archive check and arrange quarterly maintenance.
· Provide secretarial support to the Management Office.
· Perform other tasks as assigned by the supervisor.
· Permanent Control Aspects
- Direct contribution to BNPP operational permanent control framework.
- Contribute to the implementation of operational permanent control policies and procedures in day-to-day business activities, such as Control Plan
- Comply with regulatory requirements and internal guidelines
- Contribute to the reporting of all incidents according to the Incident Management System
- Ensure audit recommendations are resolved within the specific timeline.
Technical & Behavioral Competencies
· Good communication skills in both Chinese and English
· Previous work experience in office admin related functions preferred
· Experienced in managing internal stakeholders and external vendors/ suppliers, etc.
Specific Qualifications
Securities practitioner qualification is a must.
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What if we told you that working in our Group isn’t quite what you might think? At BNP Paribas, we do a multitude of different jobs that are constantly evolving to meet the expectations of our clients and society as a whole. Whether through everyday tasks or major projects, doing one of our jobs means making a personal commitment to taking sustainable action.
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Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.
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At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.
