The role
We are looking to employ an Administrator within our Rural Land Management department based in Norwich.
The ideal candidate should be enthusiastic, professional and well organised and should possess excellent communication and interpersonal skills. In addition, the ability to build and maintain goodwill, confidentiality and trust with prospective and existing clients is essential, as is the ability to build a good working relationship with the company’s Client on Boarding and Compliance teams.
In this role you will be:
• Answering calls to the land management general number and transferring them to the correct person, taking messages or assisting where possible
• General office maintenance/management including booking repairs via central, maintaining in-house H&S safety system (meridian). Quarterly office inspections to upload to system.
• Printer management including ordering and returning waste toners and raising faults with Xertec.
• Managing the hard copy folders, confidential waste and archiving system, including collections and returns.
• Raising purchase order numbers for office supplies/services. Monitoring stocks and re-ordering supplies. Coding and sending off AP invoices for payment
• General office admin including photocopying and scanning, and paying in cheques, and post.
• Producing mail merges, minutes, and file notes.
• Expenses claims for the team, booking train travel.
• Any other ad-hoc administration work.
• Initiating and collating information for AML/KYC checks,
• Creating new clients and jobs
• Assist with organisation of events.
• Keep up to date with company’s wider processes and notifying the team of changes.
• Create billing schedules for the team and amending fee flow forecasts. Raise fees/fee shares. Liaising with finance department, producing credit notes as needed. Producing debtors reports
• Running disbursements report, and identify rechargeable for billing. Coding and sending off disbursement invoices for payment.
• Assisting with professional jobs – such as valuations and compulsory purchase. EG – compiling appendices, proof reading reports, uploading to banking software.
Ideally you will be:
• From a property background and familiar with HMRC AML requirements and have proven experience in an AML administrative post.
• Advanced knowledge of MS Office: Word, Excel and Outlook
• Confidentiality
• Accuracy and attention to detail
• Excellent level of typing and IT skills with a full knowledge of Microsoft Office applications
• Able to work under own initiative
• Able to prioritise workloads
• Willingness to learn and embrace change
• Bright and positive attitude
• Accuracy and attention to detail
• Enjoys working as part of a team in an open plan office
• Well-presented and articulate
We are proud to offer award-winning benefits to support and reward our employees:
• Health & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
• Financial: Pension, life assurance at 8 x basic salary, group income protection (long term disability insurance), interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice
Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
