Summary of the Role:
The Private Capital Fund Admin for Limited Partners and Asset Owners plays a critical role in the Private Capital (PC) team servicing such actors. The role provides technical expertise and a reviewing function with respect to PC Middle Office Administration services delivered to the BNP Paribas client base.
This role will focus on the delivery of daily activities for Private Capital assets, and also support onboarding and transitions, as well as business change projects and business improvements, to ensure a consistent and sustainable operating model.
The operational controls and oversight will include the provision, review and delivery of the following activities:
- Processing, record keeping and control of capital calls, distributions, subscriptions, redemptions and transfers of shares/units on the dedicated platform
- Review and analysis of documents received in relation to any direct or indirect investments before processing/instructing the related payments
- Reconciliation of assets and market valuations
- Preparation of client reporting or ad-hoc reporting on a monthly basis or as per clients’ request
- Review and re-processing of tax components based on Fund Manager tax statements for Australia investments
- Assist in the onboarding of new assets including system setup, review of documentation, and liaising with related internal and external counterparties in a timely manner
In addition, the PC Fund Admin, will actively participate in internal and external meetings along with the rest of the team, and will provide input regarding new business requests. They are subsequently responsible for ensuring the operational implementation of any service delivery changes to meet client needs.
The Private Capital Fund Admin will also participate in projects and be part of the regular efficiency review of the process.
Key Responsibilities:
INDIVIDUAL LEADERSHIP:
- Be responsible of the validation for all activities related to transaction processing and carrying out our ‘business as usual’ tasks
- Ensure the full service delivery in line with client SLA
- Support the overall service delivery via cross-team cooperation/communication
- Participate in client and internal meetings where required
- Incorporate client requirements and process reviews
- Contribute actively in all Culture and Leadership initiatives
- Influence the desired culture of flexibility, accountability and openness to change and leading by example
- Ability to adapt to change, and to approach team and organizational changes with an innovative approach
CLIENT SERVICE:
- Handling client queries in relation to all aspects of their Private Capital assets
- Ensuring implementation of operational risk and legislative requirements in all output
- Business Implementation – including onboarding of new clients, restructures, product development, statutory and regulatory change
- Maintain and monitor the BNPP Risk Control Framework for the services provided to client, including formal supervision and working closely with Risk and Compliance and Operational Controllers, identifying potential risks and developing controls to mitigate them through influence and delivery across the business be seen as a technical expert
Technical Skills, Qualifications and Experience required for the role:
EXPERIENCE
- Related alternative investment experience within the financial services industry preferred
- Ability to foster and maintain strong interpersonal relationships both internally and externally
- A strong technical background incorporating aspects of Private Capital assets Middle Office services, impacts on fund accounting, unit pricing, tax, and reporting
- Excellent attention to detail
- Ability to work well individually, and within a small team environment
- Excellent communication skills both written and oral
It is important that the candidate is able to respond in professional manner to clients, BNP Paribas staff, colleagues and executives, ensuring always that the reputation of the department and BNP Paribas is enhanced by their actions. This individual should have a strong work ethic and a commitment to excellence in their work.
Core Competencies required for the role:
- Client Focus - Complete commitment to provide professional, insightful and timely responses to our clients’ needs and to changes in the market
- Business acumen - Identifies potential opportunities to maximise business growth.
- Change management - Displays flexibility to change and is open to new ideas. Encourages others to be open to innovation. Values feedback and gives people scope and confidence to generate ideas
- Collaborative approach - Supports and shows respect for others. Puts people first, and works effectively with individuals, teams and clients.
- Impact & influence - Creates a positive and professional impact on others. Exhibits persuasive representation of team and business objectives.
- Individual Leadership - Adjusts behavior to accommodate tasks, situations and individuals. Role models the organisational values at all times.
- Risk awareness - Adheres to the organisation’s processes and procedures. Demonstrates a good understanding of compliance issues and implements work practices that minimise operational and reputational risk
- Detail Oriented – Strong attention to detail
