The bank for a changing world

We are looking for

Executive Assistant

Apply REF: 047832
At Bank of the West, our people are having a positive impact on the world. We’re investing where we feel we can make the most impact, like advancing diversity and women entrepreneurship programs, financing for more small businesses, and promoting programs for sustainable energy. From our locations across the U.S., Bank of the West is taking action to help protect the planet, improve people’s lives, and strengthen communities. We are part of BNP Paribas, a global leader supporting the UN Sustainable Development Goals (SDGs). Yes, we’re a bank, but as the bank for a changing world, we are continually seeking to improve the ways we help our customers, while contributing to more sustainable and equitable growth.

Job Description Summary

Responsible for providing administrative support to Retail Bank executive. Primarily performing advanced, complex, diverse and confidential administrative support duties to include heavy reporting and preparing executive summaries. Works independently. Requires thorough knowledge of Retail Banking practices, policies, programs, systems, business and organization of Bank of the West.  Must demonstrate tact, diplomacy, discretion, independent judgment and initiative on assignments and communications of a highly sensitive nature. 

Essential Job Functions
  • Handles the day-to-day administrative duties, monitors deadlines and follows up on pending matters.
  • Interacts continuously with various Bank executives to resolve highly complex issues.
  • Inputs and retrieves data utilizing knowledge of various computer software packages. Prepares correspondence, multiple reports, memoranda, special projects, technical papers and related materials for Regional Bank team. 
  • Initiates and independently researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials and determines method of presentation.
  • Receives and screens telephone calls, mail and visitors. Routes callers, takes messages and answers questions relating to the unit’s function. May interact with Bank clients to schedule appointments, answer questions and resolve highly complex issues. May act as information source for the unit.
  • Composes letters and memoranda independently or from verbal direction or knowledge of Bank’s policies, procedures and functions. Initiates responses to correspondence for senior executive or own signature.
  • Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
  • Prepares and processes unit purchase requisitions and vendor invoices.
Other Job Duties
  • Organizes and maintains files, correspondence, records and other documents
  • Take detailed notes and minutes and organize information for proper tracking and/or follow-up.
  • Furnishes and obtains information from other senior officers or outside clients and/or contacts.
  • Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the Bank.
  • Performs other duties as assigned.

Required Experience

Looking for someone who would like to grow their career here!
  • Advanced knowledge/experience/competencies obtained from working in fast paced, ever changing Retail Banking environment.
  • 7 years administrative experience working in a professional environment.
  • Must be reliable, possess good judgment, and demonstrate proactive problem-solving skills
  • Experience working independently and function well with all levels of management across the bank. 
  • Proficient in using all Microsoft Office Suite, PowerPoint, Excel, Word, Outlook
  • Strong communication skills (written, oral & presentation)
  • Highly organized, detail oriented and able to demonstrate successful multi-tasking abilities
  • Must be reliable, possess good judgment, and demonstrate proactive problem-solving skills

Required Education
  • Bachelor's Degree or equivalent combination of education and experience

Equal Employment Opportunity Policy

Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.

Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.
Primary Location: United States-Nebraska-OmahaJob Type: Full-timeJob: Accounting Finance