Job Title: Associate– Software Asset Management
Department: CIB IT Production - ISPL
About Business line/Function:
The Software Asset Management (SAM) function is a strategic, cross‑functional capability that ensures the organization’s software portfolio is managed efficiently, compliantly, and cost‑effectively. By combining rigorous governance, data‑driven insights, and close collaboration with IT, procurement, finance, and business units, SAM maximizes the value of software investments, reduces unnecessary spend, and mitigates licensing and regulatory risk.
Position Purpose:
The SAM Associate will report to the Software Asset Management Lead and will be primarily responsible for the monitoring and governance of the software licenses. The role will maintain accurate license inventories, conduct usage reconciliations, support internal audits, and drive cost‑optimization initiatives across the organization. The Analyst must be able to translate business requirements into actionable SAM processes and technical solutions.
Responsibilities
Direct Responsibilities
Strategy & Governance
• Define and maintain the SAM policy, processes, and standards in line with corporate governance and relevant licensing agreements.
• Develop a roadmap for software asset optimization and cost‑reduction initiatives.
• Ensure compliance with vendor contracts, audit requirements, and internal controls.
License Management
• Maintain an accurate inventory of all software licenses, entitlements, and usage rights.
• Reconcile procurement records, vendor contracts, and actual usage data.
• Manage software license renewals, extensions, and terminations.
• Generate regular dashboards on license compliance, utilization, and cost savings.
Cost Optimization
• Identify opportunities for license consolidation, volume discounts, and alternative (e.g., open‑source) solutions.
• Track and report on software spend, savings, and ROI.
• Recommend budgeting adjustments based on usage trends.
Stakeholder Collaboration
• Work closely with IT Operations, Security, Procurement, Finance, and Business Units to align software usage with business needs.
• Serve as the point of contact for software request and licensing queries.
Technical & Behavioral Competencies
Technical:
• Advanced Excel (Power Query, Power Pivot)
• Experience with SAM tools – Snow Software, ServiceNow SAM, BMC, or similar
• Familiarity with Enterprise CMDB (ServiceNow, BMC)
• Understanding of software licensing models (per‑core, per‑user, concurrent, subscription, SaaS)
Behavioral:
• Strong analytical and problem‑solving ability
• Excellent written and verbal communication – able to craft clear audit evidence and executive‑level summaries
• Ability to work autonomously in a distributed, virtual team
• Detail‑oriented with a focus on data quality and governance
• Team player – comfortable collaborating across IT, Finance, Legal and Business Units
Specific Qualifications:
• Minimum 5 years of experience in Software Asset Management, IT Asset Management, IT Procurement, or a closely related discipline within a large, regulated enterprise (banking, financial services, or technology).
• Prior experience in similar domain.
Skills Referential (Required knowledge, skills and abilities)
Technical Skills:
- Advanced Excel
- SAM Tools
- PowerBi (good to have)
Behavioral Skills:
- Communication
- Analytical Ability
- Team Player
Education Level: Bachelor Degree or equivalent
Location: Mumbai
About BNP Paribas Group:
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialized businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability.
About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.
