HR Administrator

Job Title: HR Administrator

Business Unit: Human Resources

Contract Type: Fixed-term Contract (12 months)

Location: Sandyford, Dublin (Hybrid)

Why work with us?

We are the bank for a changing world and we aim to build positive change together:

Equality and Diversity

BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We welcome applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief. 

Our Employee Resource Groups (ERGs) play a key role in promoting diversity and inclusion through initiatives, events and advocacy programmes that foster a sense of belonging for all colleagues. In BNP Paribas Ireland, we have dedicated networks for parents and caregivers, LGBTQA+, staff from diverse cultural and religious backgrounds, alongside forums to discuss CSR and gender related topics. 

Sustainable Finance 

BNP Paribas continues to demonstrate the Bank’s steadfast commitment to supporting its clients in their growth ambitions by expanding market reach across assets, delivering excellence in bond markets, and showing the way in sustainable financing.

Role

As the HR Administrator you will be the backbone of the People Operations function for all BNP Paribas businesses in Ireland. Reporting to the HR Operations Manager, you will partner with HR Business Partners, the payroll team, recruitment team and the wider employee community to deliver a seamless employee experience from day‑one and beyond.

The HR Admin will be in charge of :

• Supporting the Local HR platform and managing the employee lifecycle process
• Providing reporting support on all HR related topics proactively or when requested by Head of HR or HRBPs
• Supporting the HRBPs on specific topics and transversal projects
• Being a first point of contact for general employee queries, managing the team mailbox

Key Responsibilities

Employee Lifecycle Management

• Own end‑to‑end onboarding – this extends to contract generation, supporting the delivery of the employee induction programme and ensuring any relevant new joiner documentation is distributed
• Ensure all onboarding milestones are hit on time and with zero compliance gaps.

HR Service Desk

• Serve as the first point of contact for local & global employee queries (team mailbox, face‑to‑face, phone).
• Provide timely, accurate answers and route escalations to the appropriate HR team member

Process Excellence & Continuous Improvement

• Ensure local HR processes are followed, flag inefficiencies, and suggest enhancements
• Lead small‑scale improvement projects (e.g., streamlined onboarding, new HRIS workflows)

HR Data Accuracy & System Maintenance

• Keep HRIS, payroll, and related tools up‑to‑date; perform regular data‑quality checks
• Execute controls that keep error rates in line with KPIs

HR Reporting 

• Produce ad‑hoc reporting, trend analysis, and actionable insights
• Perform regular control checks, ensuring audit compliance and alignment with the HR Control Plan

HR Projects

• Actively participate in the planning, execution, and delivery of cross‑functional HR projects

Payroll & Absence Backup

• Support the Payroll Administrator and act as an effective backup during absences and periods of high work volumes

HR Procurement & Vendor Management

• Manage supplier onboarding, procurement approvals, and invoice processing for HR‑related services.

Qualifications & Experience required for this role

• Prior experience in an HR or Administrative environment is desirable
• Qualifications in HR or a related field is desirable
• Strong working knowledge of Microsoft office suite and proficient in Microsoft Excel
• Meticulous Attention to Detail: Proven ability to produce error‑free documentation, maintain pristine data integrity, and perform rigorous quality checks
• Organisational Excellence: Superior planning, time‑management, and prioritisation skills that guarantee deadlines are met, even when juggling competing demands
• Exceptional Communicator: Strong written and verbal communication skills, capable of translating complex information into clear, concise messages
• Ability to work under pressure within a fast-paced team environment
• Analytical Problem‑Solver: Sharp critical‑thinking ability to diagnose issues, develop practical solutions, and implement improvements promptly
• Agile & Independent: Quick to respond, adaptable, and equally effective working autonomously or as part of a cohesive team
• Culture fit with HR (collaborative spirit, interest in people issues, confidentiality…)
• Comfortable with the interaction with all levels of business stakeholders
• Ability to multitask
• Strong reactivity and ability to work both as part of a team and autonomously
• Polished presentation abilities, comfortable with presenting and delivering information to BNPP employees with confidence.

About BNP Paribas  

At BNP Paribas, we center our values on what drives the company forward. Our driving forces are:

Our strengths are based on four key areas:

Management excellence

BNP Paribas continues to foster top-class people management practices within our strong people focused culture. BNP Paribas managers follow the Group’s Management Charter, which emphasises a positive, empowering team culture, encouraging open communication and supporting development and wellbeing. 

Compliance Culture

We believe in promoting clear rules to foster a strong culture of compliance and ethics. We would expect any incoming member of staff to respect all financial security related legislation, including anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring. BNP Paribas have clear policies on these topics which all staff are expected to familiarise themselves with upon successful entry to the Group.

Should you require any reasonable accommodation for the interview process, please let us know. 

By submitting your application, you acknowledge that, should your application progress, BNP Paribas may carry out pre-employment background verification and screening checks. These may include, but are not limited to, verification of identity, employment history, qualifications, professional certifications, references, together with sanctions screening or other screening required by law, regulation or the Bank’s policies and procedures