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We are looking for

Executive Assistant

Apply REF: HUM000326
About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 72 countries, with more than 202,600 employees, of which almost 155,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. 

In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the European leader in consumer lending.

BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

www.cib.bnpparibas.com

Business Overview:

FIC has the Group-wide mandate to generate sustainable revenue growth by driving the global client strategy and senior relationship management for a select group of strategic Financial Institutional clients.   FIC Americas is a 44 member team covering clients from Chile to Canada and across 5 specific industry verticals.

 

The Americas Coverage team also coordinates closely with their global peer teams in London and Asia and  with key stakeholders  across the entire CIB platform.

Responsibilities:

Day to Day Tasks

·         Act as the Senior Level Executive Assistant to the Head of Financial Institutions Client Coverage Americas and EXCO member of FIC, CIB Americas, and Global Markets Americas,

·         Provide complete administrative support for 3 of FIC Americas’ Sector Heads and members of the FIC Americas Management Committee, 1 Director and 1 Associate.

·         Manage Senior-level banker’s emails, with extensive follow-up as needed, flagging tasks which require immediate attention.

·         Assist in managing all requests from Senior Level Banker’s 8 direct reports

·         Prepare a weekly report for senior management (highlights macro environment and groups’ achievements)

·         Compile news runs in advance of banker meetings, coordinate printing of presentations

·         Lead coordination of Chairman’s and Senior Management visit to NY, organize all group events (assist with scheduling/managing agenda, catering, material coordination, correspondence with guests from start to finish)

·         Log upcoming meetings and document meeting notes/follow-up items into client management system

·         Flawlessly handle executives’ large volume of travel planning (visa, flights accommodations, etc.)

·         Lead coordination of client visits, assist with organizing all group events (catering, material coordination, correspondence with guests from start to finish)

·         Process and track expense reports

·         Team schedule management

·         Internal Meeting Setup (liaise with Senior Executive Assistants at the firm to schedule internal meetings and to obtain availability for external meetings)

·         System Access Sailpoint requests, IT Tickets, Coupa Office supply restock

·         Assist Relationship Managers with client events (MSG, US Open, BNP Indian Wells event, etc.)

·         Manage Time off System (TOMnet)

·         Adhoc projects as needed

About BNP Paribas:

BNP Paribas is a leading bank in Europe with an international reach. It has a presence in 72 countries, with more than 202,600 employees, of which almost 155,000 in Europe. The Group has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. The Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. 

In Europe, the Group has four domestic markets (Belgium, France, Italy and Luxembourg) and BNP Paribas Personal Finance is the European leader in consumer lending.

BNP Paribas is rolling out its integrated retail-banking model in Mediterranean countries, in Turkey, in Eastern Europe and a large network in the western part of the United States. In its Corporate & Institutional Banking and International Financial Services activities, BNP Paribas also enjoys top positions in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific.

www.cib.bnpparibas.com

Business Overview:

FIC has the Group-wide mandate to generate sustainable revenue growth by driving the global client strategy and senior relationship management for a select group of strategic Financial Institutional clients.   FIC Americas is a 44 member team covering clients from Chile to Canada and across 5 specific industry verticals.

 

The Americas Coverage team also coordinates closely with their global peer teams in London and Asia and  with key stakeholders  across the entire CIB platform.

Responsibilities:

Day to Day Tasks

·         Act as the Senior Level Executive Assistant to the Head of Financial Institutions Client Coverage Americas and EXCO member of FIC, CIB Americas, and Global Markets Americas,

·         Provide complete administrative support for 3 of FIC Americas’ Sector Heads and members of the FIC Americas Management Committee, 1 Director and 1 Associate.

·         Manage Senior-level banker’s emails, with extensive follow-up as needed, flagging tasks which require immediate attention.

·         Assist in managing all requests from Senior Level Banker’s 8 direct reports

·         Prepare a weekly report for senior management (highlights macro environment and groups’ achievements)

·         Compile news runs in advance of banker meetings, coordinate printing of presentations

·         Lead coordination of Chairman’s and Senior Management visit to NY, organize all group events (assist with scheduling/managing agenda, catering, material coordination, correspondence with guests from start to finish)

·         Log upcoming meetings and document meeting notes/follow-up items into client management system

·         Flawlessly handle executives’ large volume of travel planning (visa, flights accommodations, etc.)

·         Lead coordination of client visits, assist with organizing all group events (catering, material coordination, correspondence with guests from start to finish)

·         Process and track expense reports

·         Team schedule management

·         Internal Meeting Setup (liaise with Senior Executive Assistants at the firm to schedule internal meetings and to obtain availability for external meetings)

·         System Access Sailpoint requests, IT Tickets, Coupa Office supply restock

·         Assist Relationship Managers with client events (MSG, US Open, BNP Indian Wells event, etc.)

·         Manage Time off System (TOMnet)

·         Adhoc projects as needed


Special Tasks/Projects

·         Executive Roadshow Scheduling; Liaison with BNP C-Suite Executive Assistants for scheduling. (Executives come from London/Paris/Asia 3x a quarter & need to manage their entire itinerary including scheduling internal/external meetings, logistics, etc.)

·         Interaction with Client C-Suite Executive Assistants. Maintaining positive and trustworthy relationships with Clients to ensure meetings with C-Suite Executives are being scheduled in a timely manner and executed seamlessly.

·         Assist Relationship Managers with multiple philanthropic/charity requests yearlong and ensure philanthropic events are logged and approved in My CIB.

 

Other

·         Work with COO on projects and workstreams with critical administrative components (onboarding staff, IT, Space; compliance training).

 

Minimum Required Qualifications

·         5 - 7 years of relevant Executive Assistant experience supporting department heads or C-level executives, preferably within a financial institution.

·         Bachelor’s degree required.

·         Effective communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality.

·         Ability to prioritize multiple tasks.

·         Ability to interact with staff (at all levels) in a high energy, high pressure environment.

·         Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality

·         Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.

·         Excellent calendar management skills, including the coordination of complex executive meetings.

·         Experience handling confidential materials at all levels.

·         Knowledge of administrative and clerical procedures and systems, such as MS Word, Excel & PowerPoint.

·         Experience in coordinating travel (both Domestic & International) & extensive experience in expense reporting. 

·         Knowledge of principles and processes for providing customer and personal services.

Preferred Qualifications:

·         Bachelor’s degree preferred.

FINRA Registrations Required:

 

·         Not Applicable


Primary Location: US-NY-New YorkJob Type: Standard / PermanentJob: MISCELLANEOUSEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 5 yearsSchedule: Full-time Behavioural competency: Attention to detail / rigorTransversal competency: Ability to manage / facilitate a meeting, seminar, committee, training…