Business Manager, CAO Office

In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 18,000 employees* and a presence in 13 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships. 

Worldwide, BNP Paribas has a presence in 68 markets with more than 193,000 employees. It has key positions in its three main activities: Domestic Markets and International Financial Services (whose retail-banking networks and financial services are covered by Retail Banking & Services) and Corporate & Institutional Banking, which serves two client franchises: corporate clients and institutional investors. Asia Pacific is a key strategic region for BNP Paribas and it continues to develop its franchise in the region.  

* excluding partnerships

BNP Paribas offers you an exciting career in an international business environment that is fast-paced, diverse and focuses on creating high-value relationships with our clients. We offer competitive salary and benefits, as well as a working environment where you’re valued as part of the team.

https://careers.apac.bnpparibas/ 

Key Responsibilities

The candidate will support the Chief Administrative Officer of Securities Services HK and will be accountable for activities related to Organization & Governance, Financials and other business management matters within CAO Office scope. Responsibilities will include but not limited to outsourcing / insourcing & procurement activities, management of recharges & other expenses, Financials analysis, and other corporate governance & business management activities. The candidate will also provide business support in respect of transversal projects falling under the mandate of the CAO. 

In/Outsourcing & Service Level Agreements (“SLA”):

• Acting as Outsourcing Coordinator at Securities Services (“2S”) HK
• Deploying Outsourcing risk management governance framework
• Facilitating Outsourcing projects and engaging with relevant stakeholders
• Performing regular monitoring & reporting
• Keeping records of all SLAs with intra-group entities and third parties (excluding Clients)
• Ensuring that all SLAs are reviewed on a regular basis, are kept up to date & comply with group requirements

Recharges & Expenses Monitoring 

Implementing a proper control framework for expenses (direct and indirect), including:

• monitoring of year to date expenses & intercompany recharges against budgets & other agreed amounts 
• ensuring such payments are approved by the appropriate business partners
• mapping of recharges back to respective SLAs 
• liaison with Finance to ensure all recharges under each SLA are appropriately accrued (income and expenses)
• Managing invoice payments & inter-company recharges

Monitoring of Procurement Activities and Vendor Contracts:

• Ensuring all required documents for each procurement are received and properly recorded 
• Ensuring a clear mapping of all vendor contracts and that such contracts and supporting documents are properly stored (in shared folders, ARIBA etc...)

Other Corporate Governance & Business Management Matters & Projects

• Financial Analysis / Performance Management
• Regulatory Inspections
• Corporate Governance
• Budget and Headcount monitoring
• Business Continuity Management (“BCM”)
• Personal Data Protection
• Record Management
• Providing business support in coordination, planning and control of transversal projects
• Assisting with the implementation of group policies within Securities Services HK in line with our internal and regulatory obligations.

Specific Qualifications and Attributes Required

• At least 7 years of professional experience preferably in Securities Services
• Strong analytical skills in the context of Operations is important
• Strong project management, problem solving and organizational skills
• Strong sense of ownership and ability to work independently