Business Overview:
The Executive Assistant is a key staff member within the Finance & Tax (F&T) Americas department. He/She will support several of F&T management team members, including but not limited to Head of North America Tax and Head of Strategic Financial Management. The Executive Assistant will be part of the CFO Office, and report to the F&T Americas Chief of Staff. He/She will work in collaboration with other Executive Assistants, both within and outside of F&T.
Candidate Success Factors:
Candidates are measured on the following four performance drivers, which will dictate how individual impact is considered on the Americas platform:
- Results and Impact
- Able to influence peers and team.
- Demonstrates good judgement when making decisions of high complexity and impact.
- Exercise appropriate autonomy in the execution and delivery of work.
- Responsible for driving outcomes, which have meaningful effect on team or department.
- Leadership and Collaboration:
- Creates trust with colleagues.
- Acts in leadership capacity for projects, processes, or programs.
- Client, Customer and Stakeholder Focus:
- Able to build relationships with a mix of colleagues and clients.
- Interacts regularly with management and department leaders.
- Demonstrates the ability to influence stakeholders at the team level.
- Compliance Culture and Conduct:
- Takes full responsibility for personal actions and demonstrates courage in facing problems and conflicts.
- Perceived as a person of high moral character; upholds corporate values and displays high ethical standards.
Responsibilities:
Providing services to senior leaders of Finance & Tax, the Executive Assistant will be responsible for the following tasks:
- Calendar management which includes planning meetings, resolving agenda conflicts, and making the best use of the time of the managers
- Expense management and submission for multiple managers
- Organization of travels for the managers including flights and hotel reservations but also agenda and meetings preparation
- Organization of events for Finance & Tax such as seminars, receptions, lunches or dinners
- Welcoming and organizing trips for visitors (staff/management from outside of the US, Tax authorities, auditors, etc.…)
The Executive Assistant plays a key role in facilitating the daily life at the office or during travels of the people he/she is assisting. He/she needs to be seen as the go-to person for support and quick resolution of issues, for the management team (in priority) and staff (when needed). Presence in the office in accordance with BNPP policy – and based on business needs – is necessary.
Minimum Required Qualifications:
- 5 plus years of prior experience in an Executive Assistant Role
- Excellent written and oral communication skills
- Excellent calendar management skills, including the coordination of complex executive meetings
- Organization skills and relationship skills
- Time management skills
- Prioritization skills
- Proficient with MS office and digital tools
- Excellent management of confidential information
- Ability to interact with senior leaders of the BNPP organization
Preferred Qualifications:
- Conversational French is a plus but not mandatory
FINRA Registrations Required:
CFTC Swap Dealer Associated Person (if yes, NFA Swaps Proficiency Program is required):
SEC Security-Based Swap Dealer Associated Person:
The expected starting salary range for this position is between $90K to $110k annually. The actual salary may vary based upon several factors including, but not limited to, relevant skills/experience, time in role, base salary of internal peers, prior performance, business line, and geographic/office location.
In addition, our comprehensive benefits package aims to support our employees in various aspects of their lives. From healthcare and wellness programs to retirement plans and childcare services, we prioritize the well-being and growth of our employees. Our benefits include medical, dental and vision coverage, a 401(k) Savings Plan, backup childcare, life, accident and disability insurance, mental health support and paid time off. Additional details about our benefits offerings, inclusive of eligibility for a discretionary bonus, will be provided during the hiring process.
This application will remain open until a candidate has been selected for the role. There is no specific application timeline.
About BNP Paribas:
BNP Paribas is a leading bank in Europe with an international reach across the US, EMEA and APAC. It has a presence in 65 countries, with nearly 190,000 employees. The bank employs over 3,500 people in offices in the US across 10 states including New York, Jersey City, Chesterbrook, PA, San Francisco, Boston, Chicago, Denver, Miami, and Washington, DC. BNP Paribas has built a strong and diversified presence to support its client base. We continue to grow and strengthen our commitment to the US market through our Corporate & Institutional Banking activities. We are one of a few non-US banks to offer a full value chain for our clients, from trading to financing, and clearing and custody in the US with the international footprint and capacity to deliver both globally and locally. Leveraging the strength of our European roots, our network can support clients in virtually every region of the world, enabling more connectivity and efficiency wherever our clients conduct business. We take pride in our expertise and our ability to adapt while constantly looking ahead to create a more sustainable world.
As an international company with a global footprint, the unique cultures and viewpoints of our team members are an integral part of the fabric of BNP Paribas. We are a company with a purpose - to be a responsible and sustainable global leader. We aim to create an environment where our employees feel empowered to drive change, make an impact and be true to themselves. We employ talented individuals from a wide variety of backgrounds, locally and globally, and are inspired by our employees who help us in cultivating a diverse, equitable and inclusive workplace through initiatives such as our Diversity, Equity & Inclusion (DEI) Leadership Forum and Employee Resource Group (ERG) communities. We strive to be a workplace where all team members can grow and thrive and offer robust training, development, and mentoring opportunities to make that vision a reality. Our leaders are deeply committed to DEI and highly accessible to our employees, consistently soliciting feedback on how we can continue to support our employees to reach their highest potential.
BNP Paribas. The Bank for a Changing World - https://usa.bnpparibas/en/homepage/join-us/our-opportunities/
BNP Paribas is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, citizenship, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
