Associate – Procurement Support

Job Title:

Associate – Procurement Support

Date:

5th Nov.2024

Department:

ISPL Procurement 

Location:

NKP, Mumbai 

Business Line / Function:

ISPL Procurement PCOE

Reports to:

(Direct)

Prasad Bapat

Grade: 

(if applicable)

(Functional)

Number of Direct Reports:

None 

Directorship / Registration:

NA

Position Purpose

To assist the APAC Procurement team on procurement tasks and enhancement of the existing record keeping practices.

Responsibilities

Direct Responsibilities

Interaction with APAC procurement managers, Business and Function Managers and Suppliers in relation to procurement tasks (especially related with IT services and external management consultants) in the region.

BAU Tasks

·         Upload of all contract documents into Ariba tool/ relevant tool basis request received from across APAC.

• Support to handle procurement requests and queries from business

·         Follow-up with external third-party on material collection required for procurement and due diligence process.

• Perform analysis and comparison on commercial offers
• Support to prepare and execute contract document using pre-agreed templates
• Help maintain all documentations to be stored online properly and keep the record list for procurement requests and its contract information

Contributing Responsibilities

• Perform analysis and comparison on commercial offers
• Support to prepare and execute contract document using pre-agreed templates
• Help maintain all documentations to be stored online properly and keep the record list for procurement requests and its contract information

Technical & Behavioral Competencies

·         Effective verbal and written communication skills 

·         Good commercial mindset

·         Timely response and follow up

·         Strong attention to detail, ability to manage multiple undertakings at the same time and focus on priorities.

·         Good record keeping practices

Specific Qualifications (if required)

·          Candidate with indirect procurement experience will be preferred 

·         Good understanding of basic procurement process

·          Initiative, autonomy, self-motivated, self-starter

·          Actively seeking to further knowledge through training and experience 

• Proficiency in Microsoft Office (Word, Excel, PowerPoint)

Skills Referential

Behavioural Skills: (Please select up to 4 skills)

Client focused

Ability to deliver / Results driven

Adaptability

Communication skills - oral & written

Transversal Skills: (Please select up to 5 skills)

Analytical Ability

Ability to develop and adapt a process 

Ability to develop and leverage networks

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Education Level: 

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Experience Level

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Other/Specific Qualifications (if required)