Job content
Role Description and Purpose
Role is to ensure the COO activities such as Business Continuity Management , Outsourcing , Procurement, Operational reporting , IT coordination, Office Administration & other support requirement of the Singapore office are handled in an efficient manner.
Key Responsibilities
COO Office Support
a. Business Continuity Planning
- Drive the Fire drills, BCP activation by liaising with the Territory team
- Coordinate with teams to prepare and update documents pertaining to BIA, BCM policy, regional and
Global BCP requirement etc.
- Work closely with CIB in the territory and Global BNP AM PPS team to ensure group requirement on PPS
are well addressed & to support the execution of the Generic control plans
b. Outsourcing
- Prepare and update the Outsourcing register on an ongoing basis
- Liaise with various group entities to obtain documentation and review for annual due diligence or
upon new arrangement
- Assess and update the Risk360 tool for outsourced arrangements
- Contribute to the various outsourcing committees
c. Procurement
- To serve as the procurement officer and ensure il procurement is done as per policy
- Assist in assessing procurement forms, due diligence checks and ensure the SharePoint is updated
- Prepare the Procurement dashboard and analyze procurement data
d. Operation regulatory filings
- To prepare and submit various regulatory surveys with business / AUM data
e. Singapore Office Facilities and Administration and IT support
- Ensure the smooth running of the office on a Business as Usual mode
- Ensuring our office assets such as printer, coffee machine etc. are serviced on time
- Requisite office supplies and ensure office supplies are optimum
- Facilities management including office premise matters including aircon, lighting etc.
- Requisition access card, corporate cards, telephone, facilitate new joiners , leavers etc.
- Point of contact for IT and Facilities on IT / Admin matters including leaver and joiner ensure the oversight
of local IT function (more specifically when it comes to infrastructure, desktop, CIB services issues)
to make sure that issues are escalated and resolved on a timely manner ;
Get involved on a need basis in discussions with Regional IT on the system changes / infrastructure related
Projects
- To get involved in regional activities / project and provide assistance where required on above matters
- To obtain A full visibility on deliveries and related timelines ;
− An escalation of key issues for resolution ;
− A stronger positioning in the matrix
Key Internal / External Relationships
- Internal: BNPP AM SG , BNPP SG, BNPP AM Asia and BNPP AM France
- External: Suppliers for office admin, IT, procurement office matters etc..
Role Requirements
Essential Qualifications & Experience
- Minimum GCE "A" level of qualification
- Minimum 5 years of experience covering Office Management and COO support activities
