About BNP Paribas India Solutions:
Established in 2005, BNP Paribas India Solutions is a wholly owned subsidiary of BNP Paribas SA, European Union’s leading bank with an international reach. With delivery centers located in Bengaluru, Chennai and Mumbai, we are a 24x7 global delivery center. India Solutions services three business lines: Corporate and Institutional Banking, Investment Solutions and Retail Banking for BNP Paribas across the Group. Driving innovation and growth, we are harnessing the potential of over 10000 employees, to provide support and develop best-in-class solutions.
About BNP Paribas Group:
BNP Paribas is the European Union’s leading bank and key player in international banking. It operates in 65 countries and has nearly 185,000 employees, including more than 145,000 in Europe. The Group has key positions in its three main fields of activity: Commercial, Personal Banking & Services for the Group’s commercial & personal banking and several specialised businesses including BNP Paribas Personal Finance and Arval; Investment & Protection Services for savings, investment, and protection solutions; and Corporate & Institutional Banking, focused on corporate and institutional clients. Based on its strong diversified and integrated model, the Group helps all its clients (individuals, community associations, entrepreneurs, SMEs, corporates and institutional clients) to realize their projects through solutions spanning financing, investment, savings and protection insurance. In Europe, BNP Paribas has four domestic markets: Belgium, France, Italy, and Luxembourg. The Group is rolling out its integrated commercial & personal banking model across several Mediterranean countries, Turkey, and Eastern Europe. As a key player in international banking, the Group has leading platforms and business lines in Europe, a strong presence in the Americas as well as a solid and fast-growing business in Asia-Pacific. BNP Paribas has implemented a Corporate Social Responsibility approach in all its activities, enabling it to contribute to the construction of a sustainable future, while ensuring the Group's performance and stability
Commitment to Diversity and Inclusion
At BNP Paribas, we passionately embrace diversity and are committed to fostering an inclusive workplace where all employees are valued, respected and can bring their authentic selves to work. We prohibit Discrimination and Harassment of any kind and our policies promote equal employment opportunity for all employees and applicants, irrespective of, but not limited to their gender, gender identity, sex, sexual orientation, ethnicity, race, colour, national origin, age, religion, social status, mental or physical disabilities, veteran status etc. As a global Bank, we truly believe that inclusion and diversity of our teams is key to our success in serving our clients and the communities we operate in.
About Business line/Function:
AFMG Team provides support to all businesses to work from office with swift utility support to manage BAU. Facility Management Team is one of the key function responsible to maintain and upkeep the premises functional for all other functional lines to operate the business from premises.
Job Title:
AVP - Admin & Facilities
Date:
Department:
AFMG
Location:
Mumbai
Business Line / Function:
Facilities & Premises
Reports to:
(Direct)
Site Lead
Grade:
(if applicable)
(Functional)
Number of Direct Reports:
Directorship / Registration:
NA
Position Purpose
To provide Safe & smooth working conditions in the office premises
Ensuring continuity of business through effective coordination of maintenance activities.
Deployment and implementation of Group/ Department Policies & Procedures
Implementation of Controls in various activities under Facilities Management function
Implementation of best industry practices and cost control / savings initiatives in the area of operation
Responsibilities
Direct Responsibilities
Supervision & Control on Facilities Management Services
Supervision & Controlling of Facility Management Team. Shift resource planning & ensuring appropriate attendance, Recruitment & training of Facility Management staff.
Liaise and coordinate with Vendors to ensure compliance related to attendance, Leave policies and relevant guidelines.
Maintain record of Housekeeping/ Pantry consumables.
Maintenance & Upkeep of Office Premise and Equipment
Ensure upkeep of office premise through effective deployment & supervision of Housekeeping staff
Deploy & verify various Checklists pertaining to upkeep of office premise.
Conduct periodic review meetings with the Facilities Service provider and track the action points.
Vendor Management
Coordinate with Service Providers, Suppliers to ensure quality of Services.
Tracking and timely processing of vendor bills to ensure continuity of Services.
Provide necessary assistance to Procurement Team for procurement of Material or Service.
Cafeteria Management
Coordinate and Support in Cafeteria Vendor selection process.
Formation of Cafeteria Committee and ensuring periodic meetings
Preparation & Circulation of Minutes of Meetings and tracking the action points.
Continuous follow-up and coordination with the Vendor to ensure quality of services.
Resolution of the complaints of employees.
Controls & Compliance
Identify and implement appropriate Controls in various activities and functions.
Track expiry dates of all the Permissions/ License and ensure timely renewal.
Ensure Compliance to all applicable policies, procedures and guidelines (either Statutory and/ or Company).
Technical & Behavioral Competencies
Communication Skills - The ability to express ideas clearly and listen actively.
Teamwork and Collaboration
Adaptability and Flexibility
Problem-solving and Decision-making
Leadership and Influence
Specific Qualifications (if required) Graduation
Skills Referential
Behavioural Skills: (Please select up to 4 skills)
Ability to collaborate / Teamwork
Personal Impact / Ability to influence
Critical thinking
Creativity & Innovation / Problem solving
Transversal Skills: (Please select up to 5 skills)
Ability to understand, explain and support change
Ability to develop and leverage networks
Ability to manage / facilitate a meeting, seminar, committee, training…
Analytical Ability
Ability to inspire others & generate people's commitment
Education Level:
Bachelor Degree or equivalent
Experience Level
At least 15 years
Other/Specific Qualifications (if required)
CFM/FMP certification will be a plus
