What is the role?
- Procurement and Purchasing, Facility, People and Property Security Management, Fleet Management.
- Contributes to the overall efficient operation and image of the Bank by ensuring smooth and proper functioning of the respective sections within his/her scope.
- In charge of local procedures, controls and reporting related to his/her scope.
- Contribute to committees respectively to his/her scope (i.e. Outsourcing, PPS) ensuring that related documentation is prepared and communicated to all stakeholders.
Procurement, Purchasing and Facility:
- Monitors and analyses expenses, negotiates favorable conditions and proposes cost saving measures.
- Take care of proper verification and approval of operational expenses.
- Supports expenses and investment budget preparation for Facilities and Procurement.
- Makes sure all procurement related (including FS, KYS) Group and CIB procedures are implemented and respected.
- Ensures duly monitoring, follow-up, renewal and overall management of contracts and insurance policies under Procurement´s responsibility.
- Ensure quality of Facility services and general working conditions are provided at an appropriate level.
- Supervises physical inventory of furniture, artworks, non-IT equipment.
- Supports mitigation and monitoring of financial and operational risk associated with third party suppliers, especially for outsourcing.
- Contribute to the mutualization of procurement activities in Central Europe.
- Taking part or even leading projects concerning facility/procurement matters.
- Manages administrative aspects of business travels for the entity.
Car fleet management:
- Dealing with Arval, repairs approval, employee contracts, controls, related procedures
Safety & Security Management:
- Ensures that local specific Security & Safety rules are available, up to date and complete.
- Set up an execute controls to ensure that security & safety measures are implemented and working efficiently to protect personnel and equipment.
- Ensures the distribution and proper documentation of physical access cards / smart pass cards.
- Ensure the implementation of an appropriate action plan based on PPS committee decisions, Group / CIB regulations.
- Act as local Business Continuity Correspondent, coordinating related local activities (tests, crisis management and recovery), ensuring proper execution, control, documentation and reporting.
What qualities do we look for?
- University / College degree, preferably in technical sciences or economics or equivalent experience
- Experience in relevant professional areas (Facilities & Procurement)
- Strong communication skills and ability to effectively coordinate tasks with internal/external stakeholders
- Ability to interact with management and staff at all levels
- Proactive, professional attitude, efficiency, and accuracy
- Organizational skills and ability to prioritize tasks effectively
- High level of integrity and diplomacy
- Fluent in English and Romanian
General Skills we expect:
- Be able to write a clear report on your activities
- Understand and follow written instructions and procedures
- Be able to provide updates to existing documentation and procedures
- Very good communication skills and capacity to provide feedback
- Teamwork – we work together and not as individuals
- Be proactive
- Respect the processes.
Why BNP Paribas?
- Progressive career development opportunities
- Talent Development opportunities within BNP Paribas Group
- Employee culture that is focused on creating a great place to work
- Multinational business environment
- On-the-job training and networking opportunities.
