Job description:
Responsibilities
The Head of PMO leads the enterprise project management office. The role consolidates and governs the project portfolio, provides reliable management information and recommendations for decision-making, and ensures that projects are delivered in line with approved priorities, budgets, timelines, quality standards, and governance requirements. The role acts as a strategic adviser to the CIO, COO, and senior management and works closely with Business, Finance, Risk, Information Security, Data Protection, and other relevant stakeholders.
PMO Leadership:
- Acts as advisor (alerts and recommendations) to his/her management in steering the project portfolio
- Ensures reliable reporting with comments and with the necessary alerts and recommendations.
- Provides the necessary support for decision-making to all stakeholders (project manager, project portfolio manager, program director, managing director).
- Leads or contributes to his/her entity’s PMO community.
Contribution to management
- Provide operational support to the project manager for transition to the various bodies stipulated in the project management methodology.
- Supervise the collection of information required to keep the portfolio of projects up to date (budget, schedule, work remaining, etc.)
- Analyze deviations and produce a summary of the project portfolio for the portfolio management bodies (capacity to complete work, overruns, risks, alerts and dependencies, etc.)
- Ensure that project commitments are clearly defined and met in line with the processes defined by the organization.
- Inform and/or alert follow-up management (budget, schedule, risks, etc.)
Carry out reporting
- Consolidate all indicators needed to monitor his/her project scope
- Ensure that the methodology and tools are used and propose areas for improvement on a continuous basis. Where necessary, help to define the project management methodology and tools.
Participating In the PMO community
Hiring Criteria:
Behavioral and Transversal Skills
- High ability to influence and communicate with senior stakeholders (verbal and written).
- Comfortable leading discussions, workshops, and governance forums.
- Ability to coach and develop peers within the PMO community.
- Strong decision-making capability with a pragmatic problem-solving mindset.
- Comfortable working in a multicultural and matrix organizational environment.
- Attention to detail.
- Ability to manage competing priorities and make timely decisions in a regulated and matrix organization.
- Strong control mindset with attention to documentation quality, evidence, and traceability.
Tools
- MS office – excel, word, PowerPoint etc.
- Digital and facilitation tools: Jira, Confluence, project management tools, time-sheet tools.
- Design Thinking
- Project management: PMP
- Agile : SAFe, Scrum
Language
- Professional in English
- Mandarin Chinese is a strong plus for stakeholder collaboration
