The role
PA / Senior Administrator for Strutt & Parker, LMD based off the A14 at Wherstead Park, Ipswich
Duties include: -
Day to Day
• Answering incoming calls.
• Opening post, distributing, scanning and filing documents to the shared area.
• Opening the office, ensuring that it is operational and ready to receive staff and visitors, assisting with issues arising.
• Booking out meeting rooms and spare desks for visitors to the office.
PA to the Directors
• Typing up dictation in the form of letters, reports, fees and file notes.
• Diary management, booking meetings and arranging travel including any hotel bookings where applicable.
• Preparing the relevant documentation packs ahead of meetings.
• Completing expenses and checking that recoverable costs are added to the relevant fee.
• Booking vehicle MOT and services.
• Preparing refreshments for meetings.
• Printing and binding of reports.
LMD Administration
• Management of the office, Health & Safety (including Fire Warden duties), checking everything is in working order,
• including printers and the franking machine, reporting issues where applicable. Ordering supplies including milk and
• stationery.
• Drafting & raising monthly management and quarterly fees, ensuring that any reclaimable expenses are identified in the
• form of a disbursement report in order that the Land Agent can include these with their fee.
• Processing supplier invoices and approving these for payment using the internal system. Liaising with the Bookkeepers
• if there are any queries. Monitoring utility bills for the relevant client estates, providing meter readings.
• Raising invoices which will then credit client bank accounts.
• Filing – hard copy as well as arranging for archiving to be sent to the secure storage off site.
• Anti Money Laundering checks for new clients. Liaising with Compliance, using the internal system to upload these.
• Onboarding new starters to the Ipswich LMD office, this includes liaising with their Line Manager and then ensuring
• they have all the tools necessary to start work on day 1 as well as assembling a hard copy Welcome Pack.
• Ensuring any cheques received to the office are sent to the correct S&P office for processing.
• General admin including creating job numbers, updating staff phone numbers, stamp prices for SAE.
• Ordering oil for client.
• Making sure post out is franked correctly and collected.
We are proud to offer award-winning benefits to support and reward our employees:
- Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work
- Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice
Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.
