Department Summary
Business Implementation are responsible for all operational aspects of on-boarding, re-certification and off boarding of all new and existing clients and investors. The department consists of; Client Documentation & Account Life Cycle (Client Data Management), On-Boarding & Regulatory Reporting (Client Implementation) and Client Due Diligence (Client Recertifications).
The Client Due Diligence Team are primarily responsible for collating AML / KYC documents to facilitate the recertification of Clients and Investors, along with Transfer of Interest and Trigger Events. The team also support the wider remit assisting and supporting with the client on-boarding process and regulatory reporting requirements. The Business Implementation business line is undergoing a period of transformation, working towards digitalization, introducing new systems and methods of working to streamline existing processes and deliver efficiencies.
Main Job Purpose
The Senior KYC Analyst will work in close collaboration with the Head of KYC / Due Diligence to progress with the KYC onboarding, recertification and trigger events for clients and related parties, supporting the wider team to ensure deadlines are adhered to and work is completed and presented to a high standard. The role holder will be a key contact person on KYC due diligence matters.
Key Responsibilities – Day to day key responsibilities
- Responsible for the KYC reviews to support the on boarding of new clients, new entities and related parties in accordance with agreed schedules, adhering to Group and local regulations whilst maintaining a positive client experience
- Undertaking client recertification’s in accordance with the BI schedule ensuring they are completed in a timely manner and to the highest standard providing the most efficient approach and client experience
- Processing of trigger events, liaising with the client or internal TDS or Fund Services Administration Team as applicable
- Ensure appropriate BNP Systems are updated, accurately and processed in a timely manner following notification of any changes
- Ensure all key parties associated with accounts are subject to Vigilance, DJAAMs and any other relevant screening systems verification
- Review and validate AML / KYC files prepared by other team members, performing 4eye checks ensuring CDD documentation and screening meets with BNPSS CI regulatory obligations, including FATCA & AEOI, as well as internal policies
- Support KYC reporting to management committees and controls
- Support the oversight of any outsourced activity
- Develop and maintain strong relationships with internal and external stakeholders, with regards the re-certification requirements of clients
- Escalate to Manager any potential blocking points, concerns and issues in a timely manner participating in meetings with key stakeholders to progress and resolve any issues
- Manage the day-to-day e-mails received into the communal Hobart mailbox ensuring prompt responses / escalation as required
- Record, track and resolve queries in relation to account maintenance, adhering to policies and procedures in place
- Ensure sanction notifications are reviewed against our client and investor databases and screen shots are kept for an audit trail
- Contribute to on-going operational efficiency initiatives developed within the team to enable us to provide a more ‘streamlined’ service to both our internal and external clients
- Keep up-to-date with regulatory changes
- Undertake all mandatory compliance training within deadlines specified
- Adhere to the Group’s Code of Conduct
Qualifications & Industry Experience
- A minimum of 2/3 years due diligence experience in a similar environment
- Experienced with various types of Funds and their underlying entities including Private Capital structures
- Comprehension of local regulatory standards
- Holds or is working towards a professional qualification in AML /DD
- An awareness of FATCA & AEOI
- Has undertaken relevant AML / Sanctions training
Business Skills – Essential Requirements
- Know Your Customer – Knowledge of main types of business relationships and key internal standards at identification, assessment and decision phases
- Financial Security – knowledge of key regulations, procedures and major components of internal risk framework linked to Sanctions & Embargoes, AML, fight against corruption & terrorist financing
- Risk Analysis – Ability to set up criteria to define and analyse risk levels
Business Skills – Desired Requirements
- Professional qualification in either compliance / AML / CDD
Transversal Skills – Essential
- Teamwork - Ability to work as part of a team, providing support, guidance and benefit of expertise to others to achieve common goals
- Inspire Others – Acts as a role model for the Groups values
- Excellent interpersonal, organisation and communication skills
- Client and quality driven
- Ability to use initiative and judge when to escalate problems
- Ability to understand and respond effectively to client needs
- Self-motivated and goal oriented
- Flexible and positive attitude
Transversal Skills – Desired Skills
- Previous experience in a Client Delivery with exposure to BAC/CAC+
Regulatory Requirements
