Position Purpose
Part of the Global Markets & ALMT Operations for Shoken entity
The team covers 3 products (Cash Equity / Stock Loan / Listed Derivatives) as follows. This position is a manager position to oversight of products below.
• Cash Equity: support the Agency & facilitation desks trading activities
• Stock Loan: support stock loan and funding collateral desk trading activities.
• Listed Derivatives: support the listed derivatives desks trading activities.
Key Responsibilities
Cash Equity, Stock Loan
Trade Capture and Reconciliation
- Trade capture and allocation for Shoken entity with Japanese and Foreign markets for Japanese clients and brokers.
- Ensure STP flow from front-to-back systems.
- Check client / brokers confirmations against FO booking and solve any discrepancy.
- Verify and send confirmations to clients.
- Reconciliation of booking and positions against transactions or position data from the market.
- Monitoring and processing of Life Cycle Events such as dividend, corporate action, monthly billing etc.
Settlement monitoring
- Liaise with local and global settlement teams to ensure smooth settlements.
- For foreign equity settlement in each country, ensure smooth settlement by coordinating with each local back office team.
- Confirm cash and margin or collateral payments with clients and monitor released instructions.
New Business enablement
- Work closely with the front office in Japan, APAC region and clients in order to facilitate the implementation of new Business.
- Follow up static data set-up and maintenance for new clients and new issue products.
Reporting
- Ensure accuracy of regulatory reporting or legal ledger such as Baikai report, Prop/Agency flag amendments, other JSDA reports, etc.
Listed Derivatives
- Trade Capture and Reconciliation
- Trade capturing booked for Japan entity with Japanese and Foreign markets for Japanese clients, affiliates and brokers.
- Follow up on Give up/Take up amendments.
- Reconciliation of booking and positions against market
- Monitoring and processing of Life Cycle Events such as SQ including physical delivery of futures and etc.
All
- People management for the team of 7 – 8.
- Ensure each task and product has sufficient coverage and backup within the team.
- Oversight the offshoring tasks performed by other regions and establish the relationship.
- Escalate any issue for people, day-to-day processes, market changes, client communication, offshoring tasks or new business enablement to the management in a timely manner.
- Detect potential issues proactively and set up robust processes with appropriate controls.
- Working closely with IT to implement new systems and system enhancements to fulfill various needs for business, regulations, controls and efficiencies.
- Work closely with relevant Middle Office teams as well as various Back Office teams, IT, Front Office, Finance, etc.
Anti-Money Laundering / Financial Sanctions (“AML/FS”) related duties
- Operations are an integral part of the control framework including for AML/FS topics. In that respect, in performing your role you are expected to ensure adherence to AML/FS-related Group Policies and execution of associated operational controls, and to promptly escalate any resulting hit for analysis and decision.
Competencies (Technical / Behavioral)
Soft Skills
1. People Management
- Capability for people management, resource planning and supporting the career development.
2. Communication
- Verbal & Written Skill in English and Japanese. Work with others. Interact across countries, cultures and external. Deal with senior management, clients and regulators. Speak with confidence. Open to any suggestion.
3. Work Quality & Efficiency
- Process improvement. Design new processes and documentation. Time management.
4. Decision Making
- Make a decision, out of box approach. Change management. Adapt to new ways. Initiate projects.
5. Team Work & Culture
- Team player. Trust and confidence. Acknowledgement. Lead by example. Effective feedback. Understand organization goals and strategies.
6. Problem Solving
- Root-cause analysis. Provide solutions. Escalation. Priority.
7. Pressure control
- Complete all tasks within the business hour.
Behavioral
- Align with the firm’s strategy, Simple & Efficient.
- Own the accountability and responsibilities.
Specific Qualifications Required
Required:
- Team and People Management experience
- 5 years experiences minimum in Financial Industries
- Professional communication skills in English and Japanese
- Ability and willingness to learn and improve new product and process
- Compliance and Risk mindset
- At ease with numbers
- Time management and Prioritization skill
- Comfortable with PC skills such as Excel (pivot table, vlookup and basic calculation formulas)
- JSDA Sales Representative Qualification (Class 1 & 2)
Preferred:
- JSDA Chief Control Manager
