Accounts Payable/Receivables & Expense Technician

Job Title: Accounts Payable/Receivables & Expense Technician

Business Unit: Finance

Contract Type: Fixed-Term Contract (12 months)

Location: Sandyford, Dublin

About BNP Paribas

At BNP Paribas, we center our values on what drives the company forward. Our driving forces are Agility, Client Satisfaction, Compliance Culture and Openness.

• Agility: we want to behave more simply to embrace useful innovation and digital transformation. 
• Client Satisfaction: we believe that our success lies in being the customers' and clients' preferred choice.
• Compliance Culture: we believe in promoting clear rules to foster a strong culture of compliance and ethics 
• Openness: we promote open-minded attitudes towards our stakeholders. We aim for everyone in Group to feel included, to have their say and be empowered

Role:

The role of F&BA – Accounts Payable & Expense Support Technician is to act as an effective strategic partner in delivering quick, reliable transparent financial performance information and analysis to our stakeholders, while still maintaining our role of independent control. Role is primarily focused on the daily expenses and payables control assessment/management within the territory.  

Key criteria of the role: 

• Reliable and pertinent financial information based on adopting appropriate accounting policies and standards, utilising the Group’s management reporting principles and standards. 
• Value added analysis with contributions from other key partners.  
• Creating stakeholders’ affinity by anticipating their needs, creating space for pro-activity and anticipation of client future needs. Provide telephone/email assistance to different stakeholders on invoice and expenses claim status when need it. 
• Satisfy the needs of financial information of internal stakeholders, ensuring quality in the information and providing a full understanding of profitability and on how revenues and expenses are calculated and attributed to each business line and function.
• Delivering and presentation of accounts payable and receivables reports with particular emphasis to be focused on accuracy, completeness, integrity, and adherence to reporting deadlines.
• Collaboration correspondence with the Infinity EMEA hub (Regional Finance EMEA and ISPL) on payables management, accounting control environment and regional and local projects.
• Complete oversight for accuracy, consistency, and data integrity thus ensuring a high standard of presentation is maintained for.
• Monitor the end-to-end cycle of invoicing securing efficient processing across all teams involved. Ensure assistance is provided in a timely and efficient manner. Recommend and seek to implement procedures and processes that improve the overall performance of the Financial and Business analysis function. 
• As part of expense monitoring, to link the invoice cycle with the performance management of the entities (1) identifying and analysis key MoM, QoQ and YoY variations.

Key Responsibilities:

• Accounts Payables Management. Design and development of high-quality accounts payable management reports to Management, transforming the accounting data into management accounting (profitability and cost allocation by Business Line) following the MARP (Management Accounting Rules and Principles, all of them at different split levels (entity, cost centre, business line, client, product, etc). Control the accounts payable function, external providers and staff claims, ensuring the vendor settlements and employee expenses claims are processed in line with agreed policies.
• Invoice Processing. Monitor the end-to-end cycle of invoicing securing efficient processing across all teams involved. Ensure assistance is provided in a timely and efficient manner. Recommend and seek to implement procedures and processes that improve the overall performance of the Finance and Business analysis function.
• Information for Business Lines and Functions Management. Provide support to all Business Lines or functions in any review of their business / activity cost expenditure. Prepare and maintain key performance indicators on the processing and turnaround times of processes. Management of cost allocations of expenses thus ensuring expense reporting by entity, function and business line are correctly recorded, allocated and reported. Info on invoice level or at Performance Management level analysis and identified the key drivers behind MoM, QoQ and YoY variation. 
• Accounts Receivables. Perform a follow-up on the payment of  invoices issued by Infinity EMEA as part of the Sensitive Accounts monitoring ensuring the Group procedure and provisioning times are applied.
• Risk & Control. Contribute periodical information (minimum monthly) of performance, risk and control indicators of the area under responsibility (KPI, KRI and KCI), following the standard defined for the Finance & Tax Department. Recommend and seek to implement procedures and processes that improve the overall performance of the Financial and Business Analysis function. Ensure appropriate documented files are maintained and filed for later review by Internal and/or External Auditors.
• Connectivity with the Production Teams and MCE (Measure, Control and Explain) Missional Teams in Regional Platforms. Foster close interaction and implementation of efficient communication tools ensuring full connectivity with the Infinity EMEA services platform, in a collaborative organizational set-up, for all processes under direct responsibility or accountability.  Ensure that clear split of responsibilities exist in the process, fostering efficient working avoiding duplication. Interaction key in the follow-up of the payables to ensure we follow the Group procedure on Sensitive Accounts and respective ageing provisioning.
• Communication. Foster open communication promoting people care, staff engagement and fluent communication within the F&BA Area and other Finance & Tax Areas in the spirit of a Global Finance community collaborative approach. Key importance on this role to attend all stakeholders needs in a quickly and efficient manner to keep the level of service achieved in the last 2 years.

Qualifications & Experience required for this role:

• Language skills: Advanced English

• Educational background: Finance and accounting or Accounting Technician 3+ years’ experience in the financial services industry (banking, capital markets, custody, and fund administration). Experience in Accounts Payables and expenses highly desirable. 
• IT skills: capacity to use several of the following office tools in a proficient manner => MS Office (Excel, Word, PowerPoint, Access). Knowledge on internal Finance tools highly desirable.

Why Work with Us?

• We are the bank for a changing world and aim to build positive change together with our employees
• We are a team of passionate people who genuinely care about what we do and the impact our work delivers to our clients. We operate in a highly collaborative, open-minded environment that embraces innovation and creativity 
• Our remuneration and benefits packages are generous, with competitive salaries, a discretionary bonus scheme, company pension contribution, comprehensive private healthcare packages, and numerous other benefits
• We have a genuine commitment to work-life balance throughout the whole organisation. We are also committed to equality, diversity and inclusion and actively promote equal opportunities. 
• Development and mobility is actively encouraged. We are a learning company - there is real opportunity to grow, develop and expand your skills, experience and career path. 
• We are a global company operating in over 60 countries with over 190,000 employees from over 150 nationalities. In Ireland we have approximately 500 employees across Dublin and Galway working in Corporate Institutional Banking (CIB) and BNP Paribas Security Services (BP2S) and Greenval.

Compliance Culture: We believe in promoting clear rules to foster a strong culture of compliance and ethics.  We would expect any incoming member of staff to respect all financial security related legislation, including: anti-money laundering (AML); countering the financing of terrorism (CFT); international financial sanctions and embargoes (IFS); anti-bribery and corruption (ABC); KYC; ongoing client related data screening; and transaction monitoring.  BNP Paribas have clear policies on these topics which all staff are expected to familiarise themselves with upon successful entry to the Group.

Equality and Diversity

BNP Paribas is an equal opportunities employer and proudly cultivates a diverse workforce. We believe that diversity of experience enhances our service offering to clients and leads to a better working environment. We encourage applications from the best candidates regardless of age, ethnicity, gender, gender identity, nationality, disability, sexual orientation, socio-economic background, parental and caring status, or religious belief.

By submitting your application, you agree to BNP Paribas completing a background check and screening in advance of any potential offer being made