Senior Facilities Administrator

• Coding and processing of invoices through the purchase to pay applications
• Supplier contract administration and draft contract particulars including variations
• Budget documentation and variance report administration
• Utility administration and act as main liaison with the Utilities Consultant
• General administration
• Training of new starters with regards to purchase to pay systems and processes and general system support to wider department.
• Ability to cope in a fast pace, agile working environment and work to short deadlines.
• Provide best in class customer service to internal and external customer base
• Maintain regular and effective communication with internal colleagues in Property Management, support functions and the wider Real Estate business
• Prepare data for inclusion in management reports
• Ensure compliance with all internal procedures and policies – e.g. Procurement, Finance, Compliance, HR
• Complete administrative tasks as required relating to systems, filing, inventory management etc
• Recording minutes for meetings
• Responsible for keeping Department databases/documents up-to-date

• GCSE level education (or equivalent standard), which will include English and Mathematics qualifications.
• Managing Safely - accredited by IOSH or prepared to gain this qualification within 12 months
   

• Previous experience in a similar role
• Understanding of commercial leases and the landlord and tenant relationship
• Understanding of service charge budgets and accounting principles
• Good health and safety and environmental knowledge
• Basic mechanical and electrical services knowledge
• Excellent English language skills – both written and spoken
• IT literate – MS Office at intermediate level and other relevant software (e.g. Meridian, Proactis, Snapshot, Tramps) at a level to undertake the role satisfactory

We are proud to offer award-winning benefits to support and reward our employees: