Procurement and Performance Delivery Office Trainee

About the job

• The Delivery Office Trainee position is part of the Procurement and Performance (P&P) Lisbon – Invoice Processing Digitalization (IPD) department staffing, and is in charge mainly of
  1. Handle general IPD governance topics
  2. Ensure the centralization and maintenance of the P&P - IPD documentation
  3. Ensure project management methodology and related OPC controls
  4. PMO activities and roadmap
• The Delivery Office Team within P&P Portugal – IPD is in charge of monitoring the project portfolio and demand management of the department. The Delivery Office team is also responsible for the transversal guidelines and support for all IPD teams, on the level of organisation, governance and project portfolio

Your Main Activities Are

• As a Delivery Office Trainee, your key tasks are to
  1. Contribute to general IPD governance topics
     • Support governance meetings preparation
     • Administration and support to the Project Portfolio Management tool of the Bank (Clarity)
     • Comply with Group Policies and norms concerning data quality and integrity
  2. Ensure the centralization and maintenance of all IPD documentation
     • Manage and support the IPD documentation repository
     • Ensure project deliverables are stored in a timely manner and kept up-to-date
     • MS Sharepoint maintenance & access management
  3. Project Management Methodology
     • Follow-up of the PM methodology and strive for standardizing and efficiency
     • Ensure the correct use of the Project Portfolio Management tool for project management and time tracking by all IPD team members
     • PMO support to projects mainly related to Invoice Processing, Expenses Claims and Accounting Processes
     • Continuous Improvement
  4. Ensure efficient coordination with Permanent Control team
     • Support and follow up the Operational Permanent Controls execution regarding Projects Implementation and Deployments
     • Help the teams to achieve good results on the executed operational permanent controls

Profile and Skills to Success

• Bachelor degree in IT and/or Management
• Proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Fluent in English
• Quick self-starter, dynamic and proactive attitude
• Organizational skills, rigor and good attention to detail
• Ability to multitask and adapt to changing priorities in a fast-paced and dynamic environment
• Ability to work under tight deadlines with flexible schedules and with international locations
• Strong verbal and written communication skills
• Ability to integrate a large and diverse multicultural environment and promote a strong team spirit

#LI-Hybrid

Why joining BNP Paribas? 

· Leading banking institution

BNP Paribas is the European Union’s leading bank, and key player in international banking. It operates in 63 countries and has nearly 183.000 employees, including more than 146.000 in Europe.

· Our presence in Portugal

In Portugal since 1985, BNP Paribas today has more than 8.700 employees, distributed across the Group's 10 business entities established in the country. Its presence also extends to 11 excellence centers providing value-added services to various countries where the BNP Paribas Group also operates.

· International reach

Thanks to its international presence and regular and close collaboration among its different entities, BNP Paribas has the resources to support all clients with financing, investment, savings and protection solutions that help make their projects a success. BNP Paribas holds key positions in its three core operating divisions: 

• Retail Banking, a division that brings together all of the Group’s retail activities and specialised business lines; 
• Investment & Protection Services that include specialised businesses offering a wide range of savings, investment and protection services; 
• Corporate & Institutional Banking division that offers tailored financial solutions for corporate and institutional clients.

· Diversity and Inclusion commitment

BNP Paribas is an equal opportunity employer and proud to provide equal employment opportunity to all job seekers. We are actively committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity/paternity, race, religion or belief, sex or sexual orientation. Equity and diversity are at the core of our recruitment policy because we believe that they foster creativity and efficiency, which in turn increase performance and productivity. We strive to reflect the society we live in, while keeping with the image of our clients.

· Commitment towards work/life balance

At BNP Paribas we care about our employees wellbeing and promote a culture of good integration between work and rest. We believe our employees have rich personal lives outside of work, being fundamental to be disconnected from work to recharge both physically and mentally. Only through this balance we may all be at our best while working.

· Remote Working Conditions

At BNP Paribas, we embrace a Smart Working framework based on trust, autonomy and collaboration. Within this framework, eligible employees can benefit from flexible remote working modalities adapted to our hybrid working environment. To guarantee a comfortable and efficient working set-up, eligible employees are provided with both the office and home equipment, are entitled to an equipment allowance and can benefit from exclusive partnerships to purchase additional equipment at reduced prices. 

To find out more on why you should join BNP Paribas visit https://bnpp.lk/why-BNP-Paribas-Portugal

* Please note that only applications submitted in English will be considered. 

* In case you are selected for this role, further documentation will be requested to support your hiring process.