The Facilities and Procurement Officer will have the following responsibilities:
- Manages Account Payable (AP) process with high quality and timely manner via the Group applications.
- Taking part of Procurement, Purchasing and Facility activities of the Branch (CIB/ITG).
- Contributes to the overall efficient operation and image of the Bank by ensuring smooth and proper functioning of the respective sections within his/her scope.
- In charge of local procedures, controls and reporting related to his/her scope.
- Support committees respective to his/her scope () ensuring that related documentation is prepared and communicated to all stakeholders.
- Makes sure all AP, facilities and procurement related (including FS, KYS, KYX) Group and CIB procedures are implemented, respected and followed
Accounts Payable
- Performs and monitors accounts payable process via the Group applications
- Takes care of proper verification and approval of AP invoices and operational expenses.
- Performs regular controls to ensure compliance with regulations, procedures
- Coordinates the AP process improvement efforts including regulatory and operating model changes.
- Prepares necessary monitoring reports of expenses to support sourcing related actions
- Maintains contacts with suppliers, partners and related departments.
- Supports mitigation and monitoring of financial and operational risk associated to his/her scope of activity.
- Supports internal and external audit missions.
FacilitIES
- Supports the monitoring, follow-up, renewal and overall management of contracts
- Support that the facility services and general working conditions are provided at an appropriate level.
- Supports the physical inventory of furniture, artworks, non-IT equipment (tangible assets).
- Contribute to the mutualization of facility management activities in Romania
- Acts as a back-up for administrative aspects of business travels for the entity.
PROCUREMENT and PURCHASING
- Supports the buyer in monitoring and analyses of expenses and monitoring the status of the contracts
- Supports expense and investment budget preparation for Facilities and Procurement.
- Supports the mutualization of procurement activities in Romania.
- Taking part or even lead certain projects, sourcing activities (RfQ, RfI, RfP) concerning facility/procurement matters.
What qualities do we look for?
As a Facilities and Procurement Officer, we expect very good knowledge in the following areas:
- University / College degree, preferably in economics or equivalent experience
- Professional attitude, efficiency, and accuracy
- Organizational skills and ability to prioritize tasks effectively
- High level of integrity
- MS Office (Excel, Power Point)
- Fluent in English
- Be able to provide updates to existing documentation and procedures
- Very good communication skills and capacity to provide feedback
- Teamwork – we work together and not as individuals
- Be proactive
Why BNP Paribas?
- Progressive career development opportunities of a large multi-national bank
- Talent Development opportunities within BNP Paribas Group
- Employee culture that is focused on creating a great place to work
- Multinational business environment
- On-the-job training and networking opportunities.
