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IBA Shipping Associate Transaction Management


Standard / Permanent



Job function




Position Purpose
  • To perform the documentational, operational and administrational support to RMs in the Shipping and Offshore team of Singapore ;
  • To provide service and assistance to meet the needs of clients (be it external or internal)
Key Responsibilities:
In general, Transaction Management Team is mandated to provide administrative, documentation, operational, advisory and ad-hoc supports to all members amongst Ship Finance team under Transportation Sector, major functions and duties including but not limited to the followings:
  • Shipping finance related - leads the start-to-end process in relation to a ship financing facility:
    • once it is approved – Know-Your-Client (“KYC”) on-onboarding, loan and security documentation review, negotiation and execution, coordinate and facilitate the process for loan drawdown, monitor delivery of the financed ship,
    • throughout the facility period  - monitor all covenants (valuation, insurance, deposit, financials, etc.) and attend all queries and handle all necessary referral, reporting, escalation and clearance with respect to any Sanctioned, Anti-Money Laundering and Counter-Terrorism Financing, negotiation and execution of documentation with respect to any amendment and/or waiver requests; and
    • until the facility is fully repaid / prepaid – to coordinate ship closing ﴾sale and purchase﴿, discharge of security and handle all necessary filing formalities.
  • KYC and Account Opening related - manages start-to-end life cycle on KYC onboarding, new account openings, KYC recertification (routine or ad-hoc whenever applicable) pursuant to internal bank’s policy / guidelines and ordinance set forth by regulatory authorities.
  • Cash Management related - handle all necessary referral, screening, escalation and clearance on any client’s cash management transactions and requests.
  • General banking facilities – prepares bank standard forms of security documents (deed of guarantee, charges on deposit, etc.) and attend execution and follow up on any necessary post-actions.
  • Miscellaneous - maintenance of static data, update internal system and spread sheets for internal and/or regulatory reporting purposes, prepare ad-hoc / monthly / periodical static data reports, assist on monitoring of receipt of fees, etc.

Competencies (Technical / Behavioural)

  • Solid understanding on International Bank’s operational process, specialized in Shipping & Offshore finance will be preferable.
  • Familiarity with the structure of assets financing documentation, marine insurance, end to end KYC process will be an added advantage.
  • Good interpersonal and communication skills, proactive, take initiative, meticulous and well organized.
  • Good attention to details, strong self-initiative, ability to multi-task and work independently as well as in a team.
Specific Qualifications Required
  • At least 2 years of experience in similar function on documentational, operational and administrational support to Business;
  • Proficient in Microsoft Office (Excel, Word and PowerPoint); and
  • Bachelor’s Degree.
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