The bank for a changing world

Global Business Line Assistant

Contract

Standard / Permanent

Location

GB-ENG-London

Job function

PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT

Reference

SMA000009

Business Area Overview

The BNP Paribas Group is a leader in banking and financial services, employing over 200,000 people across 80 countries and 5 continents. BNP Paribas Corporate & Institutional Banking (CIB) is a leading European investment bank with global leadership in many of our businesses. BNP Paribas CIB, with nearly 20,000 employees in over 50 countries, can offer you an exciting and truly global career.

 

At BNP Paribas CIB, we work continuously on behalf of our clients, helping them to realise their projects around the world. You can be an important part of this, helping us to serve our clients both in mature and emerging markets, providing them with financial solutions across a diverse range of expertise, products and services. Our origins lie in Europe but nearly a quarter of our employees now work in our multi-award-winning Asian offices and we are a committed player in all markets.

 

Strong risk management, combined with the stability that comes from being part of one of the largest banking groups in the world, underpin our success. Joining us, you’ll become an integral part of a dynamic team that spans nationalities, cultures and backgrounds, drawing together people from around the globe and reflecting our commitment to international placements.

 

Department Overview

BNP Paribas’ Global Markets business offers a broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their franchise of clients find effective ways to raise and invest capital as well as manage their exposure to risk. Their client base comprises of hundreds of corporations, institutional investors, banks, governments and supranational organizations.

 

Global Markets has the scale and reach to conduct business anywhere in the world and deliver products denominated in almost all of the world’s currencies. Their global network comprises more than 1,700 professionals working on our six main trading floors in London, Hong Kong, New York, Paris, Singapore and Tokyo. They are supported by regional offices throughout Europe, the Americas, Middle East and Asia-Pacific.

 

Overall Job Purpose

 

Global Markets Administration will act as a central hub for employees within each GBL, to facilitate secretarial and office management support across the department. The GBL assistants will be responsible for working with employees across Global Markets to provide a seamless service on a range of supporting tasks.

 

Key Responsibilities:

 

  • Preparation of expense receipts for transmission to SSC Lisbon (Prepare, log and track Documents).
  • Management of distribution lists and organisation charts.
  • New hire on-boarding and point of contact for all visiting employees.
  • Area management
  • Assisting with desk moves/seating plan management, liaison with Office Infrastructure Manager.  
  • Small scale events (<40ppl) Town halls, Networking breakfast/lunch & Client meetings, Internal onsites etc.
  • Business Continuity Management plans
  • General secretarial duties, including photocopying, faxing, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, etc.
  • Other ad-hoc tasks requested by team members (Visa demands, Presentation preparation etc.)

 

Additional Support:

  • EA Support where required (backup for EA Float)
  • Providing seamless cover for other assistants during lunchtimes and covering telephone lines as and when necessary – taking messages.
  • Providing seamless cover for other assistants during holidays and sickness absence.
  • Close collaboration with the other assistants to ensure a consistent and streamlined service is provided across all teams.

 


Essential Experience

 

Essential Skills:

Excellent organizational skills and time management skills

Ability to familiarize quickly with key internal and external contacts

Thrives working as part of a team

Strong attention to detail

 

Technical Skills required but not limited to:

Excel: Intermediate

Word: Intermediate

PowerPoint: Intermediate

 

Essential Skills/ Competencies

Drive for results - Delivers high quality work

Team player & Collaborative - Works effectively in a team. Collaborates and shares information and solutions with colleagues, with other teams and stakeholders

Risk awareness - Demonstrates a good awareness of risk and fundamental risk concepts. Always considers risk in his/her daily activities and abides by the Key Front Officer Responsibilities, where relevant

Corporate role model, integrity & ethics - Acts with discipline and high ethical standards

Team player & Collaborative - Works effectively in a team. Collaborates and shares information and solutions with colleagues, with other teams and stakeholders

Client focus - Sees stakeholders as well as external clients as “customers”

 

Essential personal skills

  • Diligence - Displays dedication and prioritises problems by considering the impact on the business; identifies quick-wins
  • Resilience - Stays calm and positive, controls his/her emotions in conflict or any situation of intense stress (due to market, time or client pressure).
  • Communication (Active listener and clear communicator) - Communicates clearly in both native and English languages. Communicates pro-actively with management, escalating issues as necessary.