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Funds Domiciliation & Corporate Officer (M/F)


Standard / Permanent





Job function


Apply REF: LUX020779

BNP Paribas Securities Services - Luxembourg Branch ranks amongst the top providers of Fund Services in Luxembourg.


The BNP Paribas Group is one of the largest financial institutions in the Grand-Duchy of Luxembourg and the Securities Services team provides a wide range of asset-servicing solutions to institutional investors including global custody, transfer agency, fund accounting and performance measurement, together with global securities lending and dedicated cash management services.


BNP Paribas Securities Services - Luxembourg Branch has an immediate opening for an experienced professional according to the following profile



Funds Domiciliation & Corporate Officer (M/F)

Permanent contract



BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 220 Luxembourg investment funds and/or companies and is looking for a new Domiciliation Officer who will join a team of 15 persons based in Luxembourg.



Your mission:


·                Act as a Domiciliation Officer on a designated portfolio of Funds/Companies,

·                Work closely with the client, third parties and other teams to support smooth day-to-day management and governance,

·                Organize meetings of board of directors/managers of investment funds/companies :

Ø   prepare agenda items, board packs, follow up of action points,

Ø   ensure timetables are set and followed, that board packs are prepared and issued in a timely manner,

Ø   attend Board meetings and write corresponding minutes,

·                Coordinate and organize general meetings of shareholders of investment funds/companies : preparation of convening notices, proxies, collection of proxies and drafting of minutes of meetings,

·                Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions,

·                Participate and/or coordinate specific events such as incorporation, launch of new sub-funds,  liquidations of sub-funds and or investment funds/companies, restructurings;

·                Liaise with notaries, lawyers and authorities,

·                Accomplish formalities required under Luxembourg regulations in relation to the tasks performed,

·                Handling of correspondence,

·                Using document management system to support client needs,

·                Contribute to the onboarding of new clients.        



Your profile:


·                You are familiar with Investment Funds/Companies;

·                A minimum experience in the fund industry in Luxembourg would be an advantage;

·                You are fluent in French and English (both written and spoken);

·                You possess team spirit, you are well organized, rigorous and have excellent interpersonal and communication skills;

·                You are dynamic and proactive;

·                You have good computer skills (MS-Office suite).

Primary Location: Luxembourg Job Type: Standard / Permanent Job: CUSTOMER RELATIONSHIP MANAGEMENT Education Level: Master Degree or equivalent (> 4 years) Experience Level: At least 5 years Schedule: Full-time