BNP Paribas’ Global Markets business offers a
broad range of products and services in the global interest rate, credit, currency, equities & commodity markets. Global Markets help their
franchise of clients find effective ways to raise and invest capital as well as
manage their exposure to risk. Their client base comprises of hundreds of
corporations, institutional investors, banks, governments and supranational
Calendar Management –
complex agenda and setting of meetings across all time zones
Schedule and track client
meetings and support, including Board and Regulatory meetings
Domestic & International
Travel arrangements; expense claims, expedited travel services
Coordinate webcasts, video
and telepresence conferences as needed
Preparation and coordination
of departmental meetings, events, and Town Halls.
Creating, editing and
preparation of emails, organization charts and presentations.
Managing logistics for
Assist with the onboarding
process of new hires and transfer candidates.
arrangement and distribution of departmental supplies.
Management of incoming and
outgoing phone calls and communications
Maintain current e-mail
distribution lists in Outlook
distribution of departmental reports.
Completion of any reasonable
projects or tasks, as requested by management.
inbox/outbox with extensive follow up as needed
The staff member will make
use of several application systems including:
Coupa – Supplies and IT Procurement.
My IT / Sail Point – Request management tool for IT
HRG and Concur – Travel scheduling and expense
Tom Net and Clock Net – Staff attendance and work
FedEx Online – Express mail labeling and postage.
Use of Outlook. And Microsoft Office application
Minimum Required Qualifications
6 - 10 years of relevant Executive Assistant experience supporting department heads or C-level executives, preferably within a financial institution.
Excellent communication both verbally and non-verbally, with co-workers and all levels of management, utilizing tact and confidentiality.
Excellent organizations skills – candidate must be detail oriented, flexible and enjoy the administrative challenges of supporting executive level employees.
Experience handling confidential materials at all levels.
Solid user skills in Microsoft Office applications (Word, Excel, PowerPoint) and Outlook email and calendar tools.
Ability to interact with staff (at all levels) in a high energy, high pressure environment.
Exhibit initiative, flexibility, resourcefulness and efficiency, with a high degree of professionalism and confidentiality
Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
- Bachelor’s degree preferred.
FINRA Registrations Required:
Primary Location: US-NY-New York Job Type: Standard / Permanent Job: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT Education Level: Bachelor Degree or equivalent (>= 3 years) Experience Level: At least 5 years Schedule: Full-time