The bank for a changing world

We are looking for

Documentation Officer


Standard / Permanent





Job function


Apply REF: ITO000761

BNP Paribas in Asia Pacific -

In Asia Pacific, BNP Paribas is one of the best-positioned international financial institutions with an uninterrupted presence since 1860. Currently with over 17,000 employees* and a presence in 14 markets, BNP Paribas provides corporates, institutional and private investors with product and service solutions tailored to their specific needs. It offers a wide range of financial services covering corporate & institutional banking, wealth management, asset management, insurance, as well as retail banking and consumer financing through strategic partnerships.

Key Responsibilities


• Documentation
- maintain a standard suite of documentation including latest updates/improvements as confirmed by Legal. Documentation to include facility, security and transactional documentation, where applicable
- maintain standard resolutions, up-to-date legal opinions, where necessary
- draft and issue facility letters and security documents, which are sent to the relevant RM for checking and are subsequently presented to the relevant signatories for signing
- where applicable, prepare and co-ordinate with inhouse and/or external counsel/RM for non-standard documentation
- perform second level review on facility letters and security documents drafted by BNPP Shanghai Documentation Team for the offshore loans booked with Commodity Corporate Coverage, Singapore
- check returned documentation on (i) completeness (ii) whether documentation has been duly executed; and (iii) any amendments made by client
- liaise with RM on the execution/amendment/negotiation of documentation
- issuance of Documentation Checklist

• Safekeeping
- perform second level check on the facility documentation to be vaulted or withdrawn from the vault

• Maintaining Financial Covenant System
- upon completion of documentation, Job Holder to input the financial report and/or financial covenant requirements in Covenant Manager
- monitor the timely receipt of the financial reports and/or testing of financial covenant and input in Covenant Manager
- in case of the Commodity Finance portfolio, to validate the testing of financial covenants performed by RM
- perform second level validation on the input of (i) financial report requirements (ii) receipt of financial reports and (iii) covenant results
- distribution of the Overdue Financial Report to Business Lines on a monthly basis


• Reporting
- distribution of the Overdue Financial Report to Business Lines on a monthly basis
- submission of the Mumbai Dashboard on a monthly basis

• Others
- undertake such projects or tasks that may come up from time to time

Competencies (Technical / Behavioural)


• Strong communication and interpersonal skills

• Eye for details

• Ability to prioritize in a pressurized environment

• Self-motivated and self-reliant but have the ability to work well within a team

Specific Qualifications Required

• Degree/Diploma

• General knowledge and understanding of credit/legal matters

• Two to three years relevant working experience in an international network environment

Primary Location: SG-Singapore-Singapore Job Type: Standard / Permanent Job: OPERATION PROCESSING Education Level: Bachelor Degree or equivalent (>= 3 years) Experience Level: At least 2 years