The bank for a changing world

We are looking for

Asset Management - Team Secretary

Contract

Standard / Permanent

Location

HK-Hong Kong (HK)-Hong Kong

Country

Hong Kong

Job function

PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT

Apply REF: ASS001681

Key responsibilities

  • Manage diaries, arrange meetings and interviews, assist team head on external conference/seminar registration.

  • Screen mail & faxes and ensure that the appropriate correspondences are passed to the relevant parties.

  • Prepare independent correspondences.

  • Coordinate and organize departmental meetings, and conference calls including agendas and minutes etc.

  • Liaise with travel agencies and service providers of the events. Make travel arrangements for the team and prepare expenses claims.

  • Set up and maintain departmental files.

  • Monitor annual leave schedule of relevant departments.

  • Update the organization chart of relevant departments.

  • Coordinate with other secretaries to perform departmental and shared administration roles including ordering of stationery and equipment, liaison with Admin dept, etc.

  • Provide administrative support to the concerned department team members.

  • Handle ad hoc projects such as organization of conferences as required.

  • Back-up for other secretaries and the receptionist as required.

  • Assist in the on-boarding of new joiners, such as preparing new joiner orientation agenda.

  • Assist relevant teams on travel arrangement and client event arrangement.

  • Coordinate corporate access and meetings with analysts for team members

Key Internal / External Relationships

  • Internal: respective team heads and members, secretaries, HR, Finance Department etc.

  • External: vendors etc




Essential qualifications & experience

  • Minimum 4 years’ relevant experience with Financial Services companies. 

  • Exposure to Asset Management environment will be a plus.

 

Essential skills/competencies (TEchnical / behavioural / leadership)

  • Ability to liaise confidentially with all levels both internally and externally.

  • A good sense of responsibility, excellent organization skills and ability to prioritize workload.

  • A team player with pleasant personality and can-do attitude.

  • Independent and flexible.

  • Good communication skills in both English and Chinese

  • PC skills on Word & Power Point a must. Excel advantageous.


Primary Location: HK-Hong Kong (HK)-Hong Kong Job Type: Standard / Permanent Job: PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT Education Level: Bachelor Degree or equivalent (>= 3 years) Experience Level: At least 3 years Schedule: Full-time