Standard / Permanent
HK-Hong Kong (HK)-Hong Kong
PROCUREMENT OR SECURITY OR FACILITIES MANAGEMENT
Manage diaries, arrange meetings and interviews, assist team head on external conference/seminar registration.
Screen mail & faxes and ensure that the appropriate correspondences are passed to the relevant parties.
Prepare independent correspondences.
Coordinate and organize departmental meetings, and conference calls including agendas and minutes etc.
Liaise with travel agencies and service providers of the events. Make travel arrangements for the team and prepare expenses claims.
Set up and maintain departmental files.
Monitor annual leave schedule of relevant departments.
Update the organization chart of relevant departments.
Coordinate with other secretaries to perform departmental and shared administration roles including ordering of stationery and equipment, liaison with Admin dept, etc.
Provide administrative support to the concerned department team members.
Handle ad hoc projects such as organization of conferences as required.
Back-up for other secretaries and the receptionist as required.
Assist in the on-boarding of new joiners, such as preparing new joiner orientation agenda.
Assist relevant teams on travel arrangement and client event arrangement.
Coordinate corporate access and meetings with analysts for team members
Key Internal / External Relationships
Internal: respective team heads and members, secretaries, HR, Finance Department etc.
External: vendors etc
Essential qualifications & experience
Minimum 4 years’ relevant experience with Financial Services companies.
Exposure to Asset Management environment will be a plus.
Essential skills/competencies (TEchnical / behavioural / leadership)
Ability to liaise confidentially with all levels both internally and externally.
A good sense of responsibility, excellent organization skills and ability to prioritize workload.
A team player with pleasant personality and can-do attitude.
Independent and flexible.
Good communication skills in both English and Chinese
PC skills on Word & Power Point a must. Excel advantageous.