The bank for a changing world

Executive Assistant

Contract

Full-time

Location

United States-California-San Francisco

Job function

Administrative / Clerical

Reference

026530

What sets Bank of the West apart from other banks is our team members-they embody the optimistic spirit of the West. There is a spirit here that drives us to do more. Our team of more than 10,000 employees is vital to the success of our Bank. They reflect our modern western values-straightforward, entrepreneurial and optimistic. We seek to create a corporate culture that fosters and rewards excellence, encourages creative thinking and respects diversity - an environment where team members are engaged, supportive of one another and enthusiastic about serving our customers. Bank of the West offers the stability of a company that has a 135 year history and is part of BNP Paribas, a European leader in global banking and financial services and one of the 6 strongest banks in the world. We offer opportunities across our diverse business lines - Retail Banking, Commercial Banking, National Finance, and Wealth Management.


Position Summary

Responsible for providing administrative support for Executive Vice President and Chief Compliance Officer of Bank of the West,  primarily performing advanced, complex, diverse, and confidential administrative support duties and secondarily performing secretarial support duties. Requires thorough knowledge of unit practices, policies, programs, business, and organization of the bank. Must demonstrate tact, diplomacy, discretion, independent judgment, and initiative on assignments and communications of a highly sensitive nature. May handle personal business matters for senior executives to allow the senior executives to concentrate their efforts on managing of the bank's business. May direct the work of other support personnel.


Position Accountabilities
  1. Handles the day-to-day administrative duties, monitors deadlines, and follows up on pending matters.
  2. Interacts continuously with various bank executives to resolve complex issues.
  3. Inputs and retrieves data utilizing knowledge of various computer software packages. Types correspondence, reports, memoranda, special projects, technical papers, and related materials for unit staff. Formats documents and determines page layout and selection of different fonts.
  4. Initiates and researches complex information requests, compiles statistics, gathers, analyzes and summarizes data for projects and reports, prepares the materials, and determines method of presentation.
  5. Receives and screens telephone calls, mail, and visitors. Routes callers, takes messages, and answers questions relating to the unit's function. May interact with bank clients to schedule appointments, answer questions, and resolve highly complex issues. May act as information source for the unit.
  6. Composes letters and memoranda from verbal direction or knowledge of bank's policies, procedures, and functions. Initiates responses to correspondence for senior executive or own signature.
  7. Schedules and coordinates meetings and facilities which may include travel and lodging arrangements.
  8. Prepares and processes unit purchase requisitions and vendor invoices.
  9. Organizes and maintains files, correspondence, records, and other documents.
  10. May take minutes of meetings and maintains the final records of the meetings.
  11. Furnishes and obtains information from other senior officers or outside clients and/or contacts.
  12. Processes and maintains information of a highly complex and confidential nature dealing with issues of substantial importance to the bank.
  13. Performs other duties as assigned.

*LI-JB1


Required Education or Equivalent Experience
·         Associate's Degree or equivalent combination of training and experience required
 
 
Required Experience
·         Five or more years experience
 
 
Field of Experience
·         Thorough knowledge of general office procedures with demonstrated advanced administrative and secretarial skills
·         Thorough knowledge and understanding of the banking industry and the policies and practices of the bank
·         Advanced personal computer skills necessary to format reports, presentations, spreadsheets, graphics, et cetera
·         Demonstrated ability to work on own initiative with little direction, to identify issues requiring attention, and to initiate and manage complex projects
·         Bank product and service knowledge
·         Mathematical skills, including compilation of statistics, balancing of figures
·         Analytical skills and research abilities
·         Planning and organizational skills
·         Composition and proofreading skills
·         Written and verbal communication and interpersonal skills
·         Schedule and coordinate events, meetings and appointments
·         Office procedure knowledge, including typing, filing, answering telephones
·         Business telephone protocol
·         Personal Computer skills
·         Types 60 wpm
 

Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law.   Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.

 

Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.