The bank for a changing world

We are looking for

Office Manager-6 months maternity cover


Fixed Term



Job function




  • Devising and maintaining office systems, including data management and filing;
  • Arranging travel, visas, accommodation and, occasionally, travelling with the manager if need to provide general assistance;
  • Input all T&E expenses in Concur application
  • In charge of the refunding of all the Travel & Entertainment expenses
  • Screening phone calls, enquiries and requests, and handling them when appropriate;
  • Meeting and greeting visitors at all levels of seniority;
  • Client Call Memos
  • Organising and maintaining diaries and making appointments;
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
  • Carrying out background research and presenting findings;
  • Producing documents, briefing papers, reports and presentations;
  • Organising and attending meetings and ensuring the manager is well prepared for meetings;
  • Liaising with clients, suppliers and other staff.
  • Carrying out specific projects and research;
  • Responsibility for accounts and budgets;
  • Taking on some of the manager's responsibilities and working more closely with management;
  • Deputising for the manager on occasions, making decisions and delegating work to others in the manager's absence;
  • Being involved in decision-making processes when needed
  • Producing regular reports to management (P&L, Costs, activity reports, etc.)

    • Knowledge of the organisation of BNP Paribas and clients
    • Trilingual ability (English/Arabic /French)
    • Computer proficiency (Word, Excel & PowerPoint).
    • Self-correspondence.
    • Very organised, able to work independently, and efficiently.
    • Good interpersonal and communication skills.
    • Ability to handle confidential and highly discrete issues.
    • Highly proactive.
    • Flexibility and diplomacy.
    • Ability to multi task and work under time pressure.
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