We are currently seeking a Team Secretary to provide professional and efficient secretarial and administrative support to our rural team in Salisbury.
Setting up valuation files for a variety of property types including undertaking Land Registry and Planning searches (training provided).
- Fielding telephone calls, assisting the caller when possible or taking and passing on messages
Dealing promptly with incoming emails and post and responding where appropriate
Diary management for team members including the arranging of internal and external meetings and team meetings
Organisation and co-ordination of travel itineraries and accommodation
Liaise with clients, suppliers and other staff
Assisting with the admin of management clients (raising rent demands, chasing for payments, transferring funds to the clients)
Maintaining office systems, including database management, filing etc.
Ensuring files and records are opened and maintained for client projects
Production of briefing papers, minutes, reports and presentations for client meetings including audio typing from dictation
Assisting with anti-money laundering checks, on boarding of client and drafting of terms of business
Keeping up to date with the company’s wider processes and keeping the team up to date
Assistance with the organisation of and attendance at events.
Ad hoc projects at certain times of the year when required
- Microsoft Office 2010 – Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Advanced)
- Experience in a similar role
- Awareness of Document Management Systems, CRM Databases and Microsoft OneNote or willingness to learn operational skills for these systems.
Presentable, confident and pleasant personality
Must possess a composed manner in order to be able to work under pressure
BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.
Primary Location: GB-ENG-LondonJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Other Degrees / Certifications / Vocational, Technical or Professional QualificationsSchedule: Full-time
Behavioural competency: Attention to detail / rigorTransversal competency: Ability to develop and adapt a process