The bank for a changing world

We are looking for

Team Leader in Operational Permanent Control Team

Apply REF: TL/OPC

The Warsaw office was established in 2008 and comprises of two business lines, a dynamically growing International Operations Centre (SSC) providing asset and fund services for a number of locations across Europe and local custody & clearing business offering broker-dealers, global custodians and investment banks a full local clearing, settlement and custody solution in Poland.

For new activity within BNP Paribas Securities Services in Poland which is an exciting, dynamic and growing operation centre in Warsaw we are looking for candidates who are willing to apply for the position of:

 

 

Team Leader in Operational Permanent Control Team

 

MAIN RESPONSIBILITIES:  

 
Management of the Risk and Control Self-Assessment related Processes
 
- Identification and assessment of risks and controls (Risk and Control Self-Assessment)  
  • Ensure that key operational units and processes, critical IT assets, material risks and risk mitigants are identified inventoried and maintained at the appropriate level
  • Maintain the risk taxonomy, cartography and risk assessment at all level
  • Ensure the effective implementation and maintenance of the RCSA framework within 1st LoD control perimeter
  • Perform/drive the risk identification and assessment in liaison with independent control Functions when needed, ensuring validation by the relevant management level and consistency with the defined risk tolerance
  • Contribute to the definition and follow-up of remediation plan
 
- Procedures  
  • Ensure that Group procedures requirements are implemented
  • Ensure that the procedures designed by the businesses and functions are identified, updated, properly stored and communicated to the relevant stakeholders within the Operating Entity
  • Identify and propose calibration of Operating Entity’s procedures according to the outcome of the risk assessment and other risk events (HI, control results, external events, Audit missions, …)
 
- Controls and actions plan  
  • Define and regularly update the control plan according to the outcome of the risk assessment, regulations, other risk events (HI, control results, external events, Audit missions, …)
  • Perform and/or coordinate controls according to this control plan
  • Ensure that control results are reviewed and analyzed by the Entity Management and when relevant by operational teams / relevant stakeholders and that remediation action plans are defined if and when needed
  • Input in Group tools the control results and major action plans
  • Follow-up the implementation of remediation actions
 
- Findings, recommendations and permanent control actions  
  • Upon notification/receipt of reports, organize the follow-up of the findings and recommendations, either issued internally (e.g. IG supervision, Due Diligence Reports) or externally (external auditors, supervisors) and ensure that they are closed within due date
 
- Management of potential incidents  
  • Conduct and/or coordinate the assessment, quantification and update of potential incidents in liaison with the concerned independent control functions
  • Provide information on major risks in order to promote risk awareness within management decision
  • Follow-up and/ or Initiate action plans consistent with the entity's risk appetite / tolerance 
 
Dynamic management of the Operational Risk Management
 
- Management of historical incidents (including near-misses)  
  • Alert the management and the independent control functions if needed on key incidents
  • Collect incidents (including impacts measurement), report and update in the Group database (as well as local databases if needed), including suspected and attempted fraud cases
  • Analyze incidents in a timely manner and define, jointly with the relevant stakeholders, the correctives measures be implemented to mitigate risks
  • Follow-up and / or initiate the implementation of remediation actions and the unfolding of long term incidents
  • Perform controls on the incident collection process, in particular the cross-check with other databases (accounting or other when existing) and the half-yearly attestation by local management
  • Conduct independent root cause analysis for incidents and review preventive measures quality
  • Support BIRDIEs and FORECAST management
  • Work closely with IOC management to ensure that the defined process controls are working effectively and that anomalies are properly reported to Senior Management and RISK ORC on time
- Management of external eve
  • Watch over, in collaboration with Independent Control Functions, external events so that any major external event is taken into account in operational risk framework
 

Management support and governance

 
- Involvement in Committees  
  • Coordinate, support and advise in the validation process for exceptional transactions, new products/activities/processes (including outsourcing initiatives) validation committees (e.g. TAC/NAC) and follow-up of the implementation
  • Coordinate, or ensure existence of participation to the committees that ensure continuous adherence of the OE to the regulations and notably in charge of reviewing regulatory-related control results and performance indicators, ensuring escalation of potential breaches, following-up of required remediation actions, analyzing any impact of change of regulation on Operational Permanent Control set-up, in liaison with Independent Control Functions (Compliance, Legal, …)
  • Active contribution (or organization) to any committee on Operational risks and Permanent Control committees (e.g. Internal Control Committees)
 
- Alert and Reporting
  •  Alert and escalate to the relevant level of management as well as to the relevant independent control functions any operational risk incident and/or any recurring weakness
  • Perform periodic and ad-hoc reporting to the appropriate level of management as well as to independent control functions
  • Contribute to the periodic and ad-hoc reporting assessment managed by 2nd LoD control functions
 
- Awareness, training and advisory  
  • Ensure the employee’s awareness on Group’s policies and procedures
  • Ensure an appropriate training on Operational risks and Permanent Control framework is provided to employees, notably newcomers
  • Act as a local relay for risk awareness initiatives sponsored by 2nd LoD control functions

Knowledge and skills required  
  • Prior experience in an operational risk function in the Financial Services industry is a plus
  • In-depth knowledge of Investment Fund Industry and Securities Market (proven track record of work in  Investment Compliance or Fund Accounting is mandatory)
  • Team management experience (Minimum 1 year of experience in similar position)
  • University degree (Finance, Economics, Law) or equivalent professional experience
  • Internal audit experience or Risk Management experience with a firm or individual Chartered Accountant
  • Strong analytical skills, detail orientation, service commitment, and solid organizational and interpersonal skills
  • Ability to work independently, as well as in a team environment, prioritizes multiple tasks, and meets strict deadlines
  • Identify and develop succession plan
  • Good knowledge of PC applications (Word, Excel, PowerPoint) and financial applications (Bloomberg, etc.)
  • Very good command of English; French and German language is an advantage
  • Strong organisational skills
  • Ability to manage workload independently with only high level guidance and supervision
  • Strong time management and organizational skills
  • Highly productivity, accurate, dedicated to quality and stress resilient
  • Good communication and interpersonal skills
  • Ability to motivate and develop team members 
Candidates meeting the above mentioned requirements and interested in cooperation are asked to send their applications in English (CV).
Thank you in advance for sending your application. We kindly inform you we will contact only chosen candidates.
 
BNP Paribas promotes equality of opportunity and is committed to ensuring that no individual is discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership status, pregnancy and maternity, race, religion or belief, sex or sexual orientation.
 

Please attach the below clause to your application:

I hereby give consent for my personal data included in my application to be processed for the purposes of the recruitment process under the Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) introduced into the Polish law with Data Protection Act of 10 May 2018  (Dz. U. 2018 poz.1000 as amended). I acknowledge that I have the right at any time to view, to amend or correct and to request to erase my personal data.
Primary Location: PL-MA-WarsawJob Type: Standard / PermanentJob: OPERATION PROCESSINGEducation Level: Bachelor Degree or equivalent (>= 3 years)Experience Level: At least 3 yearsSchedule: Full-time Behavioural competency: Ability to collaborate / Teamwork, Decision Making, Personal Impact / Ability to influence, Organizational skills, Resilience, Communication skills - oral & written, Ability to share / pass on knowledge, Critical thinking, Creativity & Innovation / Problem solving, Active listeningTransversal competency: Ability to understand, explain and support change, Analytical Ability, Ability to inspire others & generate people's commitment, Ability to manage / facilitate a meeting, seminar, committee, training…, Ability to develop and leverage networks, Ability to set up relevant performance indicators, Ability to develop others & improve their skills