The bank for a changing world

We are looking for

Team Administrator

Apply REF: SP0363

We are looking for a team administrator to work with the team reporting directly to the Head of Department, responsible for a range of tasks and ad-hoc project work.


The Role

  • Use of time-keeping and invoicing system (Chronicle):
  • Setup new, maintain existing, making dormant clients and jobs
  • Monitoring billing and raising fees, monthly reconciliation and write-offs
  • Debtor management
  • Time recording

Property Management

  • Manage new and monitor existing client properties
  • Assist with lettings and lease renewals
  • Liaise with contractors on work instructions
  • Payment of third party contractors
  • Client Maintenance and Anti-Money Laundering
  • On-boarding of new clients and monitoring of existing clients
  • Documentation requests and storage on system
  • Preparing terms of business
  • Keeping up to date with current regulations and requirements

Team Support

  • Answering calls, taking messages and handling correspondence
  • Typing, preparing and collating reports and letters
  • Maintaining diaries, arranging appointments and scheduling in-house and external events
  • Arrange travel and accommodation
  • Incoming / outgoing post
  • Deposit incoming cheques, payment of invoices and expenses
  • Basic mapping
  • General administrative tasks such as post processes, photocopying, scanning and filing

Essential Skills

  • You will be a confident and clear communicator, able to forge working relationships at all levels of the business and with external suppliers and clients
  • You enjoy working as part of a team, and are able to balance the priorities of the various team heads along with your daily duties
  • You will have confidence in learning new IT applications, and be a competent system administrator
  • A high level of accuracy and attention to details
  • Ability to provide front line service (visitor / telephone) and are able to communicate complex issues effectively by telephone, in writing, by e-mail and in person
  • Experience and regular use of Microsoft Office applications and the Internet including Word, Excel and Outlook, to at least an Intermediate level

Essential Experience

  • All applicants considered, although previous applicable experience is advantageous
  • Full training for the role will be given

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.

Primary Location: GB-SCO-Inverness-shireJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Other Degrees / Certifications / Vocational, Technical or Professional QualificationsSchedule: Full-time Behavioural competency: Organizational skillsTransversal competency: Ability to set up relevant performance indicators