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We are looking for

SUPPORT SECRETARIA GENERAL NICKEL

Apply REF: SUPPNICKEL

JOB PURPOSE

As part of General Secretary team for Nickel Spanish Branch, Office Manager will oversee office Management and purchasing activities taking care of facilities, ensuring the safety of employees and buildings, managing premises, real estate, etc.

Office Manager is responsible for keeping the office running smoothly and overseeing administrative support.

 

MAIN MISSIONS

 

The Office Manager main missions are:

●      Office Management

o   Ensure safety of employees and buildings and manage real estate taking care of the coordination of travels, car renting, phones, premises inventory, moves management, mail, etc.

o   Managing the onboarding of new employees in Nickel Spain

●      Purchasing

o   Managing purchasing function (purchasing office supplies and taking proper inventory) in collaboration with all operational Directors in Spain

o   Coordinating Spanish purchasing activities with the head of purchasing function in Nickel France

o   Ensuring compliance with Nickel purchasing policy

●      Handling the animation of Nickel Spain activities (organization of events, update of intranet, etc)

●      Providing administrative support to General Secretary on a one-to-one basis creating presentations and other management-level reports

●      Support General Secretary as Nickel Spain Business Continuity Manager

 

 

 

 

INTERLOCUTORS

 

Internal

Nickel Spain SG teams

Nickel Spain management

Nickel France SG teams

External

BNP Paribas integrated functions in Spain

Suppliers

 

KEY SKILLS

Requirements:

·       Advance either English and/or French mandatory

·       Computer skills and knowledge of office software packages

·       Proven office management, administrative or assistant experience

·       Knowledge of office management responsibilities, systems and procedures

·       Excellent time management skills and ability to multi-task and prioritise work

·       Attention to detail and problem-solving skills

·       Excellent written and verbal communication skills

·       Strong organizational and planning skills

·       Proficient in MS Office

·       Knowledge of accounting, data and administrative management practices and procedures

Office Manager key skills & proficiencies:

 

·       Communication

·       Analysis and Assessment

·       Problem Solving

·       Planning and Organization / Time Management

·       Attention to Detail

·       Initiative / Process Improvement

·       Integrity

·       Adaptability

·       Teamwork

·       Inventory Control

·         

 


Primary Location: ES-MD-MadridJob Type: EstándarJob: FINANCE ACCOUNTS ET MANAGEMENT CONTROLEducation Level: GradoExperience Level: Al menos 3 añosSchedule: Tiempo completo Behavioural competency: Capacidad para colaborar/ trabajar en equipo, Capacidad para tomar decisiones, Atención al detalle/ Rigor, Proactividad, Capacidad de adaptación, Creatividad e innovación/ Capacidad para resolver problemas, Capacidad de organizaciónTransversal competency: Capacidad para gestionar un proyecto, Capacidad para dirigir una reunión, un seminario, un comité, una formación..., Networking