The bank for a changing world

We are looking for

Strutt & Parker - Team Secretary / Senior Administrator - Oxford

Apply REF: SP0482

The role

To provide a professional and efficient secretarial and administrative support to the National Development & Planning Department.

Key deliverables

  • An ability to process and manage internal compliance systems and liaise with our internal client on boarding team.
  • Reception role
  • Maintaining office systems, including database management, filing etc.
  • Providing overall team support in everyday office duties.
  • Liaise with clients, suppliers and other staff.
  • Liaising with printing suppliers and organising marketing materials (either hard copy or original).
  • Fielding telephone calls, assisting the caller when possible or taking and passing on messages.
  • Dealing promptly with incoming emails, internet leads, post and responding where appropriate.
  • Diary management for team members including the arranging of internal and external meetings and team meetings.
  • Processing invoices and liaising with our accounts team.
  • Assisting with forecasting and financial reporting.
  • Providing day to day assistance to the wider office as required.

Person specification

Qualifications & Experience:

  • Previous Experience in a similar role and/or in property is a strong preference
  • Competent in Microsoft package software including (Word, Excel & Outlook, Power Point)
  • To possess a good typing speed.

Key Skills:

  • Confident and pleasant personality, being a welcoming face of the company.
  • Must possess a composed manner in order to be able to work under pressure, managing and prioritising workloads.
  • Ability to meet deadlines.
  • Excellent planning, organisational and co-ordination skills.
  • Accuracy and attention to detail.
  • An understanding of confidentiality issues and the use of discretion.
  • Must be a team player and be capable of building and maintaining good relationships with team members, other colleagues, clients and suppliers.
  • Punctual and flexible in relation to working hours and duties.
  • Being adaptable and open to change.

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.

Primary Location: United KingdomJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Other Degrees / Certifications / Vocational, Technical or Professional QualificationsSchedule: Full-time Behavioural competency: Ability to share / pass on knowledgeTransversal competency: Ability to inspire others & generate people's commitmentReference: SP0482