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Last update 10.05.2024

The role
An Office Manager for our Gerrards Cross Regional Agency team, the candidate will be an excellent team player with solid organisational and communication skills, both verbal and written. They will demonstrate the ability to work under pressure, a willingness to learn and an excellent telephone manner.

The candidate will have previous experience of working in a fast-paced environment and be able to provide a high level of service to clients. Self-motivated with the ability to demonstrate reliability and flexibility is essential, as well as being comfortable and capable of working as part of a team.  This is a full-time role (including some Saturdays) which involves supporting the sales team and includes day-to-day contact with our clients and potential buyers, matching buyers to properties and booking and undertaking some viewings. 

Responsibilities
•    Reception duties, including answering calls and greeting clients
•    Answering general emails and postal correspondence
•    Process invoices for purchase order numbers on internal software
•    Manage the file archive storage and records
•    Manage health and safety as well as fire regulations within the office
•    Orders office supplies
•    IT Super User – responsible for communicating with IT regarding issues/updates
•    Work closely with the handy man regarding general property and garden maintenance
•    Report any building repairs or faults to the facilities team 
•    Chase unpaid invoices for all office related bills
•    Manage the post morning and afternoon

Person specification
Essential experience
•    Ideally will have previous experience in a similar role
•    Takes a proactive approach to administration, ensuring that where possible, efficiencies in processes are made. 
•    Good communication skills – both verbal and written
•    Ability to establish and maintain effective working relationships with colleagues at all levels
•    Exceptional organisational and co-ordination skills
•    Professional telephone manner
•    IT literate, Microsoft Office – Word (Intermediate), Excel (Basic), PowerPoint (Basic), Outlook (Advanced)
•    Ability to prioritise and perform under pressure
•    Positive attitude, reliable and dependable
•    Accurate and exceptional attention to detail. 
•    Understands and appreciates the importance of using discretion when dealing with sensitive information. 
•    An interest in working real estate/estate agency environment.

We are proud to offer award-winning benefits to support and reward our employees:

  • Heath & Leisure: 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work 
  • Financial: Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance,  interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company’s Bonus Scheme, share incentive plan, financial and mortgage advice 

Strutt and Parker is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, colour, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.

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Why should I apply?

Basically, why would you want to join BNP Paribas over any other company?

BECAUSE YOU'RE THE KIND OF PERSON WHO WANTS...

  • What if we told you that working in our Group isn’t quite what you might think? At BNP Paribas, we do a multitude of different jobs that are constantly evolving to meet the expectations of our clients and society as a whole. Whether through everyday tasks or major projects, doing one of our jobs means making a personal commitment to taking sustainable action.

  • Feeling good about your job means bringing your whole self to work and being who you are. It’s also about having the resources you need to achieve a healthy work-life balance. Both of these are major commitments at BNP Paribas.

  • At BNP Paribas, developing your skills is as important to us as it is to you. And the skills you learn with us will help you through the rest of your working life.

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