We are looking for an Administrator to provide support to the Farming team by supporting the fee earners in their daily dealings with clients and tenants (or their agents and contractors).
Screening telephone calls and dealing with them as much as possible
Support Farming Consultants and Land Agents with estate management work
Support in Lettings - Tenant enquiries, drafting tenancy agreements, managing the tenants deposit scheme, managing minor repairs.
Entering data into the Portfolio database and keeping this up to date
Coding of invoices and liaising with the accounts department
Maintaining an accurate and up to date paper and IT filing system
Data entry, typing letters and assisting with preparing documentation
Scanning, filing, photocopying,
Updating the databases used by fee earners
Keeping up to date with the company’s wider processes and ensuring that team processes are aligned
Putting slides together for meetings and researching data
Cover for current secretarial staff during annual leave periods
Providing overall team support in everyday office duties.
Diary management for team members including the arranging of internal and external meetings and team meetings.
Strong communication skills - including a confident telephone manner
Typing skills - Audio and Copy
Attention to detail and ability to keep accurate records
Organised and able to prioritise
Ability to meet deadlines
Excellent planning, organisational and co-ordination skills
Self-motivated and able to work unsupervised
Strong team player with excellent people skills
Strong IT skills including capability in Outlook, Word, Excel and Powerpoint
Previous Experience in a similar role and/or in property is a strong preference
BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.
Primary Location: United KingdomJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Other Degrees / Certifications / Vocational, Technical or Professional QualificationsSchedule: Full-time
Behavioural competency: Ability to share / pass on knowledgeTransversal competency: Analytical AbilityReference: SP0466