Senior Controls & Governance Officer - Procurement Operations
Senior Controls & Governance Officer - Procurement
Job Description Summary
The Controls and Governance Officer, Senior – Procurement will be responsible for executing the end-to-end compliance strategy and programs to fulfill the requirements of current and rapidly increasing regulations. Additionally, this individual will have responsibility to monitor and track recommendations for enhancements to policies, processes, procedures, or controls from external examinations, internal audits, and compliance testing. Finally, this individual will support the execution of the responsible sourcing strategy and operation model to mitigate Procurement-related Environmental, Economic, and Social risks within our global supply base (Corporate Social Responsibility).
Essential Job Functions
Perform quality assurance and program-specific activities related to Bank's policies, programs and applicable regulations, including but not limited to testing, referring back outputs for further remediation, reporting, and communicating results to various stakeholders.
Coordinate and support in implementing any Compliance, Operational Risk, and Permanent Control assessment (RCRA, RCSA) or program or initiative. Manage the scope and the calendar, facilitate the assessments/implementation, ensure action plan follow-up.
Provides subject matter guidance to implement changes to polices, processes, procedures, or controls
Supports, prepares documentation/responses for interactions with external examiners and coordinates with internal audit and Corporate Compliance Testing within position’s area of focus.
Works with program reporting and analytics team to develop and provide reporting resulting from monitoring or program activities.
Performs other duties as assigned.
- Requires 7 years minimum prior relevant experience.
- Requires practical knowledge in leading and managing the execution of processes, projects, and tactics within one area. Typically has advanced knowledge and skills within a specific technical or professional discipline with understanding of the impact of work on other areas of the organization.
- Typically viewed as a specialist within discipline.
- May have broad knowledge of project management.
- Ability to design and implement process workflows.
- Experience in creating and maintaining policy/procedures
- Preferred experience with Procurement and Accounts Payable (AP) systems (Ariba, CVM Solutions, Emptoris, Epicor, iValua, Coupa, Concur, IQN/Beenline, Infor, Oracle, etc.)
- Bachelor's Degree Business Administration or related field; Masters/Advanced Degree preferred
Additional Job Functions
Corporate Social Responsibility:
Support the Procurement organization in supplier assessment processes, e.g. supplier legal or other compliance questions, supplier evaluation tools, e.g. Supplier Evaluation Model (SEM), Supplier Sustainability Self-Assessment Questionnaire (SAQ) or Due Diligence screening analysis.
Support and coordinate Sustainability, Environmental and Social Responsibility, activities both internally and towards the supplier base with the purpose to develop and follow up performance.
Support improvements in Sustainability, Environmental, and Social Responsibility, competence in the Supply Chain, e.g. information/training to suppliers (Supplier Portal or Supplier Events).
Support or prepare Procurement communications (including to senior management, risk, and control groups, audit, regulators) on state of preparedness, ongoing findings, annual reporting relative to global compliance requirements
Coordinate with peers to ensure applicable control measures are implemented to meet compliance requirements, respond to various audit, regulatory, and other findings.
Write and publish policies, processes, desk manuals, and statements on compliance.
Establish appropriate governance processes and documentation related to procurement-related activities.
Benchmark and implement appropriate continuous improvement activities to satisfy requirements and external stakeholder expectations. Monitor the progress and assess the impact of emerging legislation regarding transparency and due diligence in supply chains. Educate and train Procurement staff on updated compliance requirements.
Design and implement global strategies to identify, assess, and mitigate risks throughout the supply base by working across Procurement and with cross-functional business partners.
Supports management of the contract system of record, including:
Interacting with the Third Party Provider of the system;
Defining and working with the Third Party Provider to implement system requirements;
Ensuring data quality within the system of record;
Liaise with peer procurement application owners to coordinate and, where appropriate, execute procurement tool changes/controls.
Stay current on regional trends and evolving regulations and protocols
Manage project milestones, KPIs, and updates
Bank of the West is an Equal Opportunity employer and proud to provide equal employment opportunity to all job seekers without regard to any status protected by applicable law. Bank of the West is also an Affirmative Action employer - Minority / Female / Disabled / Veteran.
Bank of the West will consider for employment qualified applicants with criminal histories pursuant to the San Francisco Fair Chance Ordinance subject to the requirements of all state and federal laws and regulations.