Project Portfolio Manager, BP2S
The Project Portfolio Manager will be part of the Transformation, Control and Transversal initiatives Department.
In this position you drive continuous change and improvement throughout SG BP2S by taking initiative and making sure plans are set up, approved and implemented. As a key figure you guide the Project Portfolio Management Office through various change processes with the end-goal to help the Business to reach their strategic plan. You will partner closely with business units to valuate and prioritize new projects and assess readiness for governance decisions. You will be as well responsible for a number of changes and small projects at any particular time and co-ordinate their end to end delivery.
Project Management Office (PPMO)
Responsible for establishing and running the Project Management Office with the objective of ensuring all projects are delivered using a ‘best-practice’ Project Delivery Approach and are delivered within the agreed scope, time, cost and quality. He/She will define and deploy standardized project governance, assist the project managers on large projects, contributes to quality review and ensures that information concerning content (e.g., deliverables, risks, issues) passes to and from sponsors and his/her manager.
This role will be three fold, firstly overseeing the portfolio of all SG BP2S projects providing expert knowledge and support and monitoring progress and reporting on the portfolio status. Secondly managing projects/programs directly. Finally, the development, introduction and on-going iteration of the Project Delivery Approach.
The role is expected to provide strong leadership to promote best practices in managing projects and/or programs to ensure successful delivery with the project managers. This role will also ensure project resources have the correct toolsets and processes in place and that all relevant staff are trained and equipped to deliver successfully. She/He is deeply involved in improving the consistency, predictability and efficiency of the project delivery capability and reporting.
The Manager must also ensure that the operational issues of the PPM are managed, focusing on the project interface with project leaders/ project teams, technology and other issues.
In addition, the Manager oversees projects costs and makes sure they are well managed, monitors profit and cost sheets for each project.
The Manager must create a collaborative partnership among executive sponsors and portfolio stakeholders and enables change management, and project pipeline planning decisions
He/She will facilitate the governance and project status review meetings; identify and quantify variances, complete any required corrective actions, and communicate to all stakeholders
He/She will manage budgeting, forecasting and re-forecasting for projects and programs within the portfolio
The Manager must provide transparency to portfolio investments, manages the financials, monitors the actuals and works with the project managers and relevant stakeholders to review forecasting against budgets
The Manager will ensure program and project level “lessons learned” activities are conducted with a focus on continuous service improvements within the PMO, organization, and supporting service areas
Strong project or program management and excellent organizational skills are fundamental, as is the ability to liaise with several people at all levels within SG BP2S.
Business Change and Analysis
- Initial analysis of change requirements with the adequate stakeholders
- Production of stage 1 analysis documentation
- Production of stage 2 solution and functional documentation
- Production of project plan for change delivery. Subsequent maintenance of this plan
- Testing of changes, co-ordination of UAT. Co-ordination of test environment availability
- Completion of all necessary processes and documentation to promote applications and procedures to production environment, including training and support handover
- Regular communication of change to all areas impacted by change
- All Changes and documentation to be delivered in accordance with documented change control process
- Regular communication of Change status to key stakeholders internally
- Responsible for Change budget, working within the assigned budget and reporting potential budget overruns well before they occur
- Management of own workload which will include a number of changes at any particular time
- Contribute to the Permanent Control framework
- Contribute to the Digital transformation programme
Contribute to global BP2S projects on data management
Technical and Behavioral Competencies required
- Developed project/programme management and planning skills and experience
Ability to and experience of providing input to organisational business and budget planning
Team management experience with the ability to manage and motive virtual project teams
Experience of prioritisation matrices and working with the business to determine appropriate project prioritisation
Ability to juggle different projects/priorities and deliver high quality outcomes under pressure
Capability to provide timely, accurate and relevant project and portfolio reporting as agreed
Experience of resource planning against the prioritised portfolio of projects and ability to work with the project teams and business to manage project resource needs
Capability to track project benefits realisation and lessons learnt activities to feed into on-going improvements
Experience in embedding the use of RAID logs as part of the day to day project activities
Able to focus on a clear goal in all actions
Ability to monitor and report on project budgets across the portfolio at stakeholder and Sponsor levels
Responsible for mentoring and coaching the project teams to effectively implement the Project Delivery Approach
Thought leader with a view to creating a viable PPMO service and supporting pragmatic delivery of projects
Open-minded and ‘can-do’ attitude which encourages innovation, embraces change and be flexible by adapting quickly to changing priorities
Participate fully as a team member in building an atmosphere of openness, honesty, respect and co-operation
Approachable, accountable and available
Continually looking for opportunities to improve project delivery through the Project Management Office
Strong interpersonal, time management and problem solving skills
Excellent attention to detail, both written and numerical, and commitment to quality
Comfortable with coordinating and collaborating with business teams to drive required decisions and outcomes
Cross functional relationship building is paramount. The role must be able to successfully work with and influence individuals not directly under their control
Ability to challenge
Excellent communication and collaboration skills
- Advanced IT skills in relation to Word, PowerPoint and Excel and MS Project or other project tools (Clarity)
Experience and Qualifications required
Extensive knowledge and expertise in program/project management, portfolio management, systems development methodology
Recognized formal project management qualification (PMP/APMP/Prince2/P30 or equivalent) is desirable
3 -5 years of IT and business/industry work experience
3-5 years of program/project management experience and managing mid-sized information technology and or Business projects through Agile and/or Waterfall