The bank for a changing world

We are looking for

Procurement Administrator - 5month FTC

Apply REF: LON1281

The role

Responsible for the delivery of administrative support activities within the Procurement function which supports Real Estate FM and Corporate; procurement on behalf of external clients and procurement for the business; internal customers.

The candidate will have contact with a diverse range of stakeholders across the business, and must have a proactive, flexible, and a ‘can-do’ approach. Task flexibility is key.

Key deliverables

  • Support the new supplier due diligence and on-boarding process
  • Support the supplier management process including quarterly review of temporary suppliers
  • Raise central function Purchase Orders
  • Prepare invitation to tender packs and assist with the collation of tender responses
  • Prepare contracts and upload signed contracts in to the Proactis contract module
  • Contribute to management reports for a variety of stakeholders including monthly Ops Board dashboard, contributions to pitch documents etc.
  • Assist with the collation of audit programmes including quarterly ISAE 3402 Gifts & Entertainment audit
  • Support with mobilisation of new property instructions
  • Complete administrative tasks as required to include use of systems, filing, inventory management
  • Ensure compliance with all internal procedures and policies; Procurement, Health & Safety, Finance, Compliance, HR

Clients and Business Development

·Is proactive in building relationships with internal clients and responsive and helpful to external clients including suppliers

People

·Active team player

·Shares expertise with colleagues

·Proactively communicates to colleagues and others

 

Systems and Process

·Assists implementation of important activities, processes, functions or relationships

·Is conscious of process and takes steps to protect interests of BNP Paribas Real Estate

·May contribute to BNP Paribas Real Estate projects

·Knowledge of Proactis, Tramps & Dynamics is desirable

 

Person specification

Qualifications:

  • An understanding of CIPS (Chartered Institute of Procurement & Supply), and a desire to become accredited.

Experience

  • Previous experience in a similar role
  • Good procurement knowledge
  • Excellent English language skills – both written and spoken
  • IT literate – MS Office at intermediate level

BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and the Stonewall Equality Index.


Primary Location: GB-ENG-LondonJob Type: Standard / PermanentJob: FINANCIAL AND TECHNICAL EXPERTISEEducation Level: Bachelor Degree or equivalent (>= 3 years)Schedule: Full-time Behavioural competency: Communication skills - oral & writtenTransversal competency: Ability to develop and adapt a process