Private Capital Domiciliation Officer / Company Secretary (M/F)
BNP Paribas Securities Services in Luxembourg acts as Domiciliary Agent for approximatively 250 Luxembourg investment funds and/or companies and is looking for a new Domiciliation Officer / Company Secretary who will join a team of 15 persons based in Luxembourg.
Act as a Domiciliation Officer/Company Secretary on a designated portfolio of Private Capital Funds/Companies;
Work closely with the client, third parties and other teams to support smooth day-to-day management and governance;
Coordinate and organize meetings of board of directors/managers of investment funds/companies:
prepare agenda items, board packs, follow up of action points;
ensure timetables are set and followed, that board packs are prepared and issued in a timely manner;
attend Board meetings and write corresponding minutes;
Coordinate and organize general meetings of shareholders of investment funds/companies: preparation of convening notices, proxies, collection of proxies and drafting of minutes of meetings;
Coordinate the signing of documents relating to the day to day operations of companies including circular resolutions;
Participate and/or coordinate specific events such as incorporation, launch of new sub-funds, liquidations of sub-funds and or investment funds/companies, restructurings;
Maintain statutory registers of shares;
Liaise with notaries, lawyers and authorities;
Accomplish formalities required under Luxembourg regulations in relation to the tasks performed;
Handling of correspondence;
Using document management system to support client needs;
Contribute to the onboarding of new clients;
You are familiar with Investment Funds/Companies;
Two year experience in the fund industry in Luxembourg would be required;
You are fluent in English (both written and spoken);
You possess team spirit, you are well organized, rigorous and have excellent interpersonal and communication skills;
You are dynamic and proactive;
You have good computer skills (MS-Office suite).
During the finalization of the recruitment process, the preselected candidate will be asked to provide us an extract from his/her criminal record dated less than 3 months (record N°3 for Luxembourg), according to the dispositions of the law from July 23rd 2016 regarding the criminal record.